Executive Assistant to Chief Revenue Officer, 8am
Travel occasionally as needed
4 days a week in office
Professional business platform for client-focused professionals
Be an early applicant
Professional business platform for client-focused professionals
501-1000 employees
Be an early applicant
Travel occasionally as needed
4 days a week in office
501-1000 employees
Company mission
To empower professionals with the most trusted, innovative technology to deliver world-class outcomes for their clients and exceptional financial results for their business.
Role
Who you are
- The ideal candidate is extremely detail-oriented, anticipates needs, thinks critically, and offers solutions to problems with a high level of professionalism and confidentiality
- Bachelor's degree preferred, or equivalent experience
- 3+ years of Executive Assistant experience in a fast-paced, dynamic environment, ideally supporting a sales or revenue leader
- Very high emotional intelligence, with strong interpersonal skills and the ability to build relationships with key stakeholders
- Comfortable working in a highly collaborative team environment and able to navigate ambiguity
- Experience juggling competing demands and prioritizing without sacrificing quality
- Extremely detail-oriented, with a tendency to notice and fix errors that others might overlook
- Experience managing complex calendars, including booking and managing travel logistics
- Experience planning and executing team events, dinners, and onsites
- Proficient with AI tools (such as Claude, ChatGPT, Gemini, or Copilot) and enthusiastic about using them to work smarter)
- Strong computer software skills (Google Workspace: Gmail, Slides, Docs, and Sheets)
- Ability to work in the Austin office 4 days a week on a hybrid schedule, and availability outside normal working hours as needed
- Ability to manage up and communicate with discretion and judgment on behalf of the CRO and Executive Leadership Team, while protecting confidential and sensitive information
- Ability to quickly learn and adopt new technologies and stay flexible
- Ability to travel occasionally as needed
What the job involves
- 8am's Executive Assistant will play a meaningful role supporting the successful operations of our revenue organization. As part of the EA team and reporting directly to the Executive Administrator, the Executive Assistant will manage business priorities and provide high-level administrative support for our Chief Revenue Officer (CRO)
- Responsibilities include research, schedule, meeting, event, and travel coordination, and various levels of documentation. The Executive Assistant will also support the Sales and Marketing teams with in-office onsites and events in partnership with our Engagement team
- Through exceptional project management and logistical support, the Executive Assistant will increase organizational efficiency and ensure strategic initiatives and projects are diligently monitored and completed
- Provide high-level administrative support to the Chief Revenue Officer, including managing a dynamic calendar, prioritizing meeting requests, and preparing the CRO for internal and customer-facing meetings
- Work cross-functionally with the Executive Administrator, the EA team, and the Executive Leadership Team (ELT) to support project management of organizational priorities and initiatives
- Conserve the CRO's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating communications
- Plan and schedule meetings, conferences, offsites, team events, teleconferences, and travel for the CRO, in partnership with the Executive Administrator and EA team
- Support the Sales and Marketing teams by coordinating in-office onsites, meetings, dinners, team builders, and other events in partnership with the Engagement team
- Provide an exceptional experience during onsites and offsites by preparing first-class accommodations and a welcoming environment for guests, whether in person or virtual
- Maintain customer confidence and protect operations by keeping information confidential
- Provide historical reference by developing and using filing and retrieval systems and recording meeting discussions
- Leverage AI tools to streamline workflows, draft communications, summarize information, and improve efficiency across administrative tasks
- Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, building personal networks, and participating in professional societies
- Prepare and submit expense reimbursement forms for the CRO and supported teams
- Manage selected organization-wide meetings and events, including sending calendar invites and reminders, preparing slide decks and agendas, taking notes, documenting action items, and following up with involved parties to keep projects moving and on deadline
- Provide support at external and internal events as needed
Our take
Many professionals find their time taken up by administrative tasks and operational processes, leaving them fewer hours to focus on the work they love. 8am (formerly AffiniPay) supplies finance, payments and management software to make these processes swifter and easier, saving users precious time.
The company has a wide range of products including payments and reporting for accountants, legal case management software, and operations assistance for nonprofits. This broad scope allows 8am to serve a myriad of professionals across legal, accounting, construction, design and association.
The company has seen significant investment which has allowed it to grow, innovate and extend its suite of solutions. Its rebrand to 8am followed a series of acquisitions through which it expanded its scope - with the various products now delivered under one unified brand.
Steph
Company Specialist at Welcome to the Jungle
Insights
Company
Company benefits
- Wide range of affordable, company-supported medical, dental, vision, and disability plans
- Reimbursements for whatever helps you bring the WOW, whether that’s health and wellness or learning
- Mental health support and an Employee Assistance Program
- Access to cutting-edge conferences, professional manager coaching and ongoing professional development
- Bonuses and unit options as part of our total rewards packages
- Team meetings, company-wide all-hands, and offsite events
- Office, remote & hybrid work options
Company HQ
Davenport Ranch West, Austin, TX
Leadership
Dru Armstrong
(CEO)Advisor for Women@Austin and Board Member at YPO. Former CEO of Grace Hill, and co-founded and was CEO at Lily Pod.
Salary benchmarks
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