Freelance Office Manager & HR Administration Specialist, Trustpair
Freelance assignment (€250–€400/day)
Third-party risk management platform
Posted today
Third-party risk management platform
101-200 employees
Posted today
Freelance assignment (€250–€400/day)
101-200 employees
Company mission
To reinvent B2B payment security.
Role
Who you are
- At least 3 years of relevant professional experience across office management, workplace operations, HR administration or People Operations
- Demonstrated hands-on experience managing an office independently
- Previous experience supporting HR administrative processes
- Ability to become operational quickly and work with limited supervision
- Excellent organisational skills, with the ability to manage several priorities simultaneously
- A proactive and resourceful approach to solving practical problems
- Strong attention to detail, particularly when handling HR information and administrative documentation
- Strong service mindset and excellent interpersonal skills
- Ability to handle confidential employee information with discretion
- Professional fluency in both French and English, written and spoken
- Proficiency with Google Workspace or Microsoft Office and confidence learning tools such as Slack and Notion
- Based in Paris or the surrounding area and available to work regularly from our Paris office
- Able to work under a freelance arrangement in France
What the job involves
- Trustpair is looking for an experienced, hands-on Freelance Office Manager & HR Administration Specialist to support our People team on an interim basis
- Reporting to Aziza, our People Development & Operations Manager, you will take immediate ownership of the day-to-day management of our Paris office while providing additional HR administrative support
- We are looking for an autonomous, immediately operational profile who can step into the role with minimal onboarding, identify what needs to be done and ensure a consistently high standard of service for employees and visitors
- The scope is approximately:
- 80% Office Management and Workplace Experience
- 20% HR Administration support (no payroll responsibilities)
- Part-time: approximately 2.5 to 3 days per week
- Flexible working pattern: this could be three full days per week or shorter hours spread across the working week, provided the overall availability is equivalent
- Primarily onsite at our Paris office
- Ideally available to start between late August and early September 2026
- Duration to be confirmed
- You will take ownership of the smooth day-to-day operation of our Paris office, ensuring it remains functional, welcoming and well organized
- Managing the daily operations of the Paris office and maintaining a clean, functional and welcoming working environment
- Acting as the main point of contact for office-related requests, providers and building management
- Identifying and resolving day-to-day facilities issues independently
- Coordinating repairs, maintenance work and external service providers
- Managing office inventories and purchasing, including supplies, equipment, snacks and beverages
- Monitoring consumption, anticipating requirements and preventing shortages
- Benchmarking, selecting and coordinating providers while maintaining appropriate cost and service standards
- Welcoming candidates, partners, providers and other external visitors
- Coordinating the preparation of workspaces and equipment for new joiners
- Supporting internal events and employee-experience initiatives, such as team gatherings, monthly apéros and other activities
- Maintaining clear office-management documentation, processes, inventories and provider information
- Identifying practical improvements to make the office more efficient and enjoyable
- Working alongside the People team, you will provide reliable and accurate support across recurring HR administrative activities
- Supporting the preparation of HR documents using existing processes and templates
- Coordinating administrative steps connected to employee onboarding and offboarding
- Maintaining HR files, trackers and internal documentation
- Following up on missing information or documents with employees and managers
- Responding to routine employee requests and redirecting more complex questions to the appropriate People team member
- Supporting other ad hoc People Operations projects when required
- Payroll preparation and processing are not included in this assignment
Application process
- We usually respond within three days
- First call with Morgan, Talent Acquisition Specialist (30 mins)
- Experience Interview with Aziza, People Ops Manager (1 hr)
- Final Interview with Céline, Chief People Officer (30 mins)
Our take
Founded in 2017, Trustpair was conceived to solve the B2B payment fraud issue for large corporations by offering a SaaS platform that allows finance teams to control the accuracy of their third-party data.
The founders were appalled by the idea that companies could cumulatively lose billions each year because of B2B payment fraud. In fact, in 2021, French companies lost €70M due to transfer fraud. It is perhaps unsurprising therefore that the company has been able accrue many large corporate clients who use the platform daily.
Founded in Paris, successful funding has enabled the company to secure its market-leading position in France. It has also invested capital into accelerating the expansion of international markets in Europe as well as penetrating the United States.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
15% employee growth in 12 months
Company
Funding (last 2 of 4 rounds)
Oct 2022
$22.9m
EARLY VC
Jan 2022
$5.8m
EARLY VC
Total funding: $34.5m
Company benefits
- Health Insurance plan
- 401k plan
- 4 weeks of paid annual leave
- Great Work & Life Balance
- Scale-up Phase with Career Opportunities
- Fun Rituals Every Months
- Annual Seminar somewhere in France
Company HQ
Grange aux Belles, Paris, France
Leadership
Baptiste Collot
(Founder & CEO)Previously served as Front-office Treasurer for Bouygues, Cost Controller for DHL and as a Junior Consultant for DHL.
Alexander Gillier
(Co-Founder & Managing Director)Previously COO at Effilab, where he rose up from Account Manager. Was previously the COO at Trustpair.
Simon Elcham
(Co-Founder & Chief AI Officer)Previously CTO at Trustpair, a Lead Developer at Effilab and was a Mobile and Web Developer at wyoh.
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