Administrative Assistant, Altana AI

$80-90k

Competitive equity grants are included in the majority of full time offers; and are considered part of Altana's total compensation package

Excel

GSuite

Slack

Junior and Mid level

New York

More information about location

Office located in Brooklyn, NY

Supply chain visibility platform

Be an early applicant

Supply chain visibility platform

101-200 employees

B2BArtificial IntelligenceEnterpriseLogisticsBig dataSupply ChainSaaS

Be an early applicant

$80-90k

Competitive equity grants are included in the majority of full time offers; and are considered part of Altana's total compensation package

Excel

GSuite

Slack

Junior and Mid level

New York

More information about location

Office located in Brooklyn, NY

101-200 employees

B2BArtificial IntelligenceEnterpriseLogisticsBig dataSupply ChainSaaS

Company mission

Altana AI's mission is to improve global commerce.

Job

Company

Role

Who you are

2+ years of Administrative or Executive Assistant experience supporting multiple leaders, preferably within a fast-paced, high-growth organization
Highly organized with the proven ability to manage multiple calendars, prioritize effectively, and execute tasks with rigorous attention to detail
Exceptional interpersonal and communication skills, both verbal and written; adept at engaging with diverse stakeholders at all organizational levels
Proactive, solutions-oriented mindset, capable of anticipating executive needs and independently addressing issues to enhance productivity and efficiency
Strong discretion, judgment, and professionalism in managing confidential and sensitive information
Advanced proficiency with productivity tools, including Google Suite, Slack, MS Office (Word, Excel, PowerPoint, Outlook), and Apple products

What the job involves

We are seeking an Executive Assistant to provide dedicated administrative support to four senior executives: the Chief Revenue Officer (CRO), Chief Growth Officer (CGO), Chief Technology Officer (CTO), and Chief Science Officer (CSO)
In this integral role, you will manage complex calendars, coordinate travel, and oversee expenses to ensure smooth and efficient operations for the executive leadership team
The ideal candidate will serve as a reliable partner, demonstrate exceptional organizational skills, and exercise sound judgment to balance multiple priorities and maintain discretion in handling sensitive information
Calendar Management: Meticulously manage and coordinate complex calendars for the CRO, CGO, CTO, CSO and proactively identifying conflicts, prioritizing critical engagements, and communicating clearly with internal and external stakeholders to ensure seamless scheduling
Meeting Coordination: Arrange internal and external meetings across various time zones, coordinating logistics and ensuring preparedness, including agendas, materials distribution, and timely follow-ups
Travel Arrangements: Organize and manage comprehensive travel itineraries for executives, including transportation, accommodations, stakeholder coordination, event participation, and meal arrangements. Provide detailed, proactive, and timely support to accommodate last-minute changes and evolving needs
Expense Management: Process and manage expense reporting for executives with accuracy, diligence, and timeliness, ensuring compliance with company policies and efficient reimbursement procedures
Relationship Management: Act as a primary point of contact between executives, internal teams, and external partners, representing the executive team professionally and effectively at all times

Our take

Altana AI’s platform provides a shared source of truth for the global supply chain. The idea is that this will help businesses and governing powers optimize global commerce which, over the past few years, has shot up on the list of international priorities. With three quarters of businesses reporting recent supply chain disruptions, and governments increasingly concerned with mitigating security threats, data-driven visibility is more sought after than ever before.

Crucially, the platform doesn’t require data sharing to create global intelligence, instead using a federated machine learning approach. This is a nut many big-data companies have been trying to crack, and Altana AI’s success has attracted the company interest from top-tier investors like Google Ventures and Floating Point alongside contracts with the UK Department of Business & Trade. A number of other headline enterprises and government agencies are already on the company's customer roster.

With companies looking to recoup some of the $4 trillion reportedly lost in supply chain disruptions over recent years, and the push for global databases getting stronger, logistics startups are having a fruitful investment period. Altana is crafting a remarkable product at a highly marketable time, and with good uptake so far. Backed by substantial funding, Altana is set for a strong few years.

Steph

Company Specialist at Welcome to the Jungle

Insights

Top investors

26% employee growth in 12 months

Glassdoor (3.4)

Company

Funding (last 2 of 5 rounds)

Jul 2024

$200m

SERIES C

Oct 2022

$100m

SERIES B

Total funding: $323.5m

Company benefits

Comprehensive healthcare package
Paid parental leave of 3 months for the primary caregiver and 1 month for the secondary caregiver

Company HQ

Financial District, New York, NY

Leadership

Raphael Tehranian

(COO)

Previously an analyst with J P Morgan, pivoting to engagement at Cleantech Group and then corporate tech strategy with Suncor Energy. After a spell as an investor at Fuller Smith, spent time with global supply chain analytics company Panjiva as a management advisor.

Peter Swartz

(Chief Science Officer)

An MIT grad in political science who went on to work as Head of Data Science at Panjiva.

Evan Smith

(CEO)

A Yale economics graduate with experience in renewables at Imperium Renewables and Verno Systems, the latter of which they co-founded. Served as a partner at Fuller Smith, before moving on to work in a management advisor role at Panjiva.

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