Senior Specialist of Equity & Payroll Administration, Wealthfront
$120-141.7k
Plus equity and a discretionary bonus
Automated investment management
Be an early applicant
Automated investment management
201-500 employees
Be an early applicant
$120-141.7k
Plus equity and a discretionary bonus
201-500 employees
Company mission
To build a financial system that favors people, not institutions.
Role
Who you are
- The ideal candidate is detail-oriented, solutions-driven, and energized by improving processes in a fast-paced environment
- 4-6 years of relevant experience in equity administration, payroll or related accounting/finance roles
- Bachelor’s degree in Accounting, Finance, or a related field; CPA preferred
- Strong understanding of U.S. GAAP, internal controls, and compliance requirements
- Hands-on experience with payroll systems and equity administration platforms (e.g., Shareworks/Carta/Namely/ADP preferred)
- Proficiency in Microsoft Office, Google Workspace, NetSuite, Bill.com, and Expensify (or similar systems)
- Exceptional attention to detail with the ability to communicate clearly at all levels of the organization
- Strong problem-solving skills and a proactive, solutions-oriented mindset
- High ethical standards and commitment to data accuracy and confidentiality
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Enthusiasm for leveraging technology to improve business processes
- Collaborative, customer-centric approach with a strong team orientation
What the job involves
- Wealthfront is seeking a Senior Specialist, Equity & Payroll Administration to join our Finance & Accounting team and help build scalable infrastructure to support a dynamic, high-growth organization
- This role will be assisting with end-to-end equity administration and payroll operations, partnering closely with Accounting, Finance, Human Strategy, Legal, and external advisors
- Reporting to the Senior Director of Accounting, you will play a critical role in ensuring accuracy, compliance, and operational excellence across equity compensation programs and payroll
- Administer equity compensation programs including stock options, RSUs, ESPP, and 10b5-1 plans
- Process equity transactions such as grants, exercises, vesting, cancellations, expirations, and payroll-related equity events
- Maintain accurate and complete equity records in equity administration systems
- Support compliance with SEC reporting and internal controls related to equity activity
- Communicate clearly with employees regarding equity plan mechanics and transactions
- Perform regular reconciliations between equity systems, payroll, and general ledger
- Coordinate with external equity administrators, auditors, and compensation consultants
- Assist with the calculation and reporting of stock-based compensation expense and disclosures under ASC 718
- Responsible for timely and accurate processing of the semi-monthly payroll and uploads to the payroll system
- Responsible for maintaining payroll reports, personnel records and processing deductions such as levies and garnishments, preparing accounting transactions and auditable support, and preparing special reports for senior management
- Record information about new employees, address changes, and other personnel information, such as wage rates, timesheet transfers, etc
- Responsible for withholding and processing of established organization benefit deductions such as life insurance, health and accident insurance, retirement programs, and savings plans, and maintains such records as are necessary for benefit implementation
- Consult with appropriate vendors and Human Strategy to resolve employee issues
- Research and resolve payroll-related issues and other payroll tasks, as requested
Our take
Wealthfront's platform takes the hassle and stress out of investing, financial planning, borrowing, and saving with automated services and financial advice. Its robo-advisor allows customers to set a financial limit on their accounts, anything above the limit is moved into an investment account or another account chosen by the customer.
Indeed, it has some similarities to round-up apps like Acorn, which round up purchases and put the spare change into savings. There are other companies working on robo-advisors too, such as Morgan Stanley and Betterment.
Nonetheless, with an impressive and steadily increasing list of clients, and more than $50B of assets under its management, Wealthfront achieved Unicorn status in September 2022. Now it is diversifying its offerings, branching into high-interest checking accounts and investment advice and reportedly seeking a valuation of up to $2.05B in its upcoming IPO, a move that puts the company in a strong position for even more growth.
Steph
Company Specialist at Welcome to the Jungle
Insights
-4% employee growth in 12 months
Company
Funding (last 2 of 6 rounds)
Jan 2018
$75m
SERIES E
Oct 2014
$64m
SERIES D
Total funding: $204.5m
Company benefits
- Lunch and snacks on the house: Enjoy lunches, snacks, coffee and stipends to go out to lunch with coworkers.
- More tools in your toolbox: Join one of our affinity groups, attend leadership trainings and receive 1:1 mentorship. We give team members a quarterly learning stipend so we can all continue to grow and improve.
- Commuting made easy: We’re a short walk from the Palo Alto Caltrain and all employees receive a Caltrain pass. Our co-working space in San Francisco is great for days when you need to work from the city. An additional transportation stipend and relocation bonuses make getting to the office a breeze.
- Prioritize Wellness: Stay happy and healthy however you choose with our monthly wellness reimbursement. You define what wellness means for you — a massage, running sneakers, or dance classes? It’s your call.
- Work/life balance (no, really): We have flexible working hours, a discretionary time off policy and offer 16 weeks of paid parental leave (both parents). We work hard, but we rejuvenate too.
- Your health matters: We provide comprehensive medical, dental and vision coverage for you and your family, including HSA contributions for high deductible plans.
Company HQ
University South, Palo Alto, CA
Leadership
Dan Carroll
(Founder & CSO)They studied Finance and Entrepreneurship at the University of Arizona before using this expertise to co-found Wealthfront in December 2008.
David Fortunato
(CEO)David has been at Wealthfront since 2009, joining the company as CTO. He then became the President in 2019 and CEO in 2021.
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