Executive Assistant / Event Planner, Timescale
$130-150k
+ Stock Options
Generally Thursdays in office
1 day a week in office
Scalable SQL for time-series data
Be an early applicant
Scalable SQL for time-series data
101-200 employees
Be an early applicant
$130-150k
+ Stock Options
Generally Thursdays in office
1 day a week in office
101-200 employees
Company mission
To empower everyone to analyze the past, monitor the present and predict the future.
Role
Who you are
- Have 5+ years of experience in executive assistance and event planning
- Have supported a CEO or high-level executive at a growing tech start-up
- You have planned on-site events for 50+ individuals requiring international travel, hotel accommodations, catering, etc
- Are proficient in all aspects of event planning, including budgeting, venue selection, vendor negotiation, logistics coordination, and post-event evaluation
- Understand budgeting principles to create and manage event budgets effectively, monitor expenses, and ensure cost-control measures are in place
- Exhibit meticulous attention to detail and can effectively manage multiple projects simultaneously, prioritize tasks, set timelines, allocate resources, and ensure timely delivery of results
- Possess strong organizational skills to manage calendars, schedules, emails, and other administrative tasks efficiently, with proficiency in office software such as Google Workspace
- Demonstrate strong interpersonal skills to build positive relationships with executives, colleagues, vendors, and other stakeholders, and can work collaboratively in a team-oriented environment
- Exhibit strong problem-solving abilities to anticipate potential issues, identify solutions, and resolve challenges that may arise before, during, or after events
What the job involves
- As an Executive Assistant to the CEO and Event Planner at Timescale🐯, you will provide administrative support directly to our CEO, Ajay Kulkarni, along with other key stakeholders, and organize company and team events! We are looking for a hands-on, detail-oriented professional with experience fostering strong relationships with executives, vendors, sponsors, and venues to ensure smooth collaboration and successful events
- You'll succeed at Timescale if you are scrappy, strive to get things done, and are passionate about making every day interactions and events for employees and customers amazing and memorable!
- Provide support to the CEO, including managing schedules, arranging meetings, handling correspondence, and prioritizing tasks
- Act as a liaison between the executive team and internal/external stakeholders, effectively managing communications and requests
- Plan, coordinate, and execute domestic and international company events, including team offsites, board meetings, and all-company gatherings, ensuring seamless logistics and engagement across locations
- Take ownership of event projects from conception to completion, ensuring seamless execution within deadlines
- Manage each event within budget constraints, prioritizing cost-effectiveness without compromising on quality or value
- Communicate event details and updates effectively to all stakeholders, including executives, employees, and external partners
- Oversee event promotion and communication to ensure maximum participation and engagement
- Handle confidential information with discretion and maintain the highest level of professionalism in all interactions
- Identify areas for improvement in event processes and implement enhancements to streamline workflows and increase efficiency
Our take
Timescale helps developers and businesses manage and analyze big data sets that power large-scale operations. It offers this through its own open-source time-series SQL database which, unlike many competitors, is built with PostgreSQL.
The product’s broad client applications include finance, logistics, and space. It serves hundreds of customers, with tens of thousands of other organizations using the TimescaleDB platform in the community (including companies like IBM, Microsoft, Pfizer, and Samsung, among others.)
Timescale has also landed substantial funding, becoming a Unicorn back in 2022. This all signifies the value that Timescale's platform provides. The company continues to grow, investing across product, engineering, and R&D, as well as broadening its efforts in serving the Timescale community.
Steph
Company Specialist at Welcome to the Jungle
Insights
-2% employee growth in 12 months
Company
Funding (last 2 of 6 rounds)
Feb 2022
$110m
SERIES C
May 2021
$40m
SERIES B
Total funding: $184.8m
Company benefits
- Flexible PTO & family leave
- Professional development & educational benefits
- Summer Fridays off in August
- Fully remote work from anywhere
- Stock options
- Monthly WiFi stipend
- FSA/Dependent FSA plans
- 401(k) retirement plan
- Premium insurance options for you and your family
Company HQ
Midtown East, New York, NY
Leadership
Ajay Kulkarni
(CEO & Co-Founder)Previous CEO and Co-Founder of computer software company Sensobi, and worked in product at GroupMe/Skyprosoft.
Michael Freedman
(CTO & Co-Founder)Previous Research Assistant at multiple universities, including Berkeley and Stanford University. Co-founded Illuminics Systems, which was later acquired by Neustar. Current Advisor to Blockstack and Professor of Computer Science at Princeton University.
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