Office Manager / HR Coordinator, Gradient Comfort

• 2+ years of experience in an Office Manager, HR Coordinator, Administrative Assistant, or similar role, preferably within a fast-paced startup or technology environment
• Must be able to work full-time, onsite at the San Francisco headquarters
• Proven experience managing office facilities, vendor relationships, and budgets
• Familiarity with HR processes, including new hire onboarding, benefits administration, and basic employment compliance
• Experience or strong working knowledge of HRIS platforms
• Excellent organizational and time management skills with a strong ability to manage multiple priorities simultaneously
• Exceptional communication (written and verbal) and interpersonal skills
• High degree of integrity, discretion, and professionalism when handling confidential information
• A passion for Gradient's mission to combat climate change and decarbonize buildings

Desirable

• We are looking for a highly organized, proactive, and friendly Office Manager / HR Coordinator to be the backbone of our San Francisco headquarters
• This hybrid role requires a full-time onsite presence and is essential for ensuring a smooth and productive office environment while providing critical support to the Human Resources function
• You will be the go-to person for everything from keeping the office running seamlessly to supporting our employees with HR, payroll, and benefits needs
• Office Operations: Manage the day-to-day functions of the San Francisco office, ensuring it is a clean, organized, and welcoming environment for all employees and visitors
• Vendor Management: Coordinate and manage relationships with all office service vendors (e.g., cleaning, catering, utilities, security, equipment maintenance, and IT support)
• Facilities Coordination: Act as the primary point of contact for building management for maintenance, repairs, and facility-related issues, ensuring immediate onsite resolution when necessary
• Inventory & Supplies: Manage office supply and kitchen inventory, ordering, and stocking, ensuring cost-effective purchasing decisions and maintaining organized physical storage
• Mail & Shipping: Oversee incoming and outgoing mail, shipments, and logistics
• Event Planning: Plan and execute internal employee events, team lunches, and company-wide meetings (both in-office and off-site)
• Health & Safety: Ensure compliance with all onsite office health, safety, and security procedures
• HR Administration: Assist the HR Manager with various administrative tasks, including maintaining accurate employee records (physical and digital), filing, and data entry
• Onboarding & Offboarding: Coordinate the in-person new hire onboarding experience, including preparing welcome kits, physically setting up workstations, managing necessary paperwork, and assisting with offboarding logistics
• Payroll Support: Serve as a key administrator for the payroll process, including collecting and verifying timesheets, processing new hire and termination paperwork, and coordinating with the HR Manager to ensure accurate and timely payroll execution
• Benefits Administration: Assist with the administration of employee benefits programs (health, dental, vision, 401k), including enrollment, status changes, and answering general employee benefits questions
• Compliance: Support the HR Manager in maintaining compliance with federal, state, and local employment laws, including posting required notices and assisting with audits
• Culture & Engagement: Contribute to maintaining a positive, engaging, and mission-driven company culture by being a visible and accessible resource for all onsite employees