Recruiting Coordinator, CHAOS Industries

• 2+ years of experience in an administrative role with high-volume scheduling; preferably in a fast-paced environment
• Track record of supporting multiple scheduling or customer needs at a time with a high level of urgency
• Strong customer service mindset; proven ability to provide a candidate-first mentality, prioritizing the candidate experience throughout the recruitment process
• Process-oriented mindset with a passion for process improvement, efficiency and organization
• Ability to connect and relate to a wide range of people, personalities, and values
• Ability to thrive in a constantly evolving environment with shifting priorities
• Willingness to work in-person out of our Los Angeles (Hawthorne) office location 5 days per week

Desirable

• As a Recruiting Coordinator at CHAOS, you'll be a key player in driving our growth and expansion
• Your role is vital in shaping the future success of our company, from managing daily recruitment activities to fostering positive candidate relationships throughout the entire process
• You will be instrumental in creating a lasting impression on prospective candidates, setting the tone for their journey with us!
• In this role, you'll report into our Recruitment Lead and regularly partner with Hiring Managers and Interviewers to support the rapid development of our dynamic team
• Your responsibilities encompass overseeing all aspects of the employee lifecycle, from interview scheduling, related logistics, and onboarding activities
• Beyond that, you'll actively contribute to identifying opportunities for enhanced efficiency & improvements while exercising creativity and innovation toward making our experiences top-notch
• Your primary objective will be to ensure an outstanding candidate & employee experience, making you an indispensable partner in guiding candidates seamlessly through our recruitment process and into their exciting career journey at CHAOS
• Coordinate major aspects of the employee lifecycle from interview scheduling requests for candidates to executing onboarding tasks to assisting with new hire orientations
• Serve as a main point of contact with interview candidates, ensuring timely communication with them via phone, text, and email, ensuring a positive and informative experience
• Use (and identify where gaps exist) software tools to manage candidate logistics throughout the recruiting process such as booking travel & lodging accommodations, troubleshooting through last-minute scheduling changes, and facilitating onsite interview operations
• Liaise with hiring teams to ensure timely interview attendance, collect feedback and relay next steps for candidates while keeping hiring managers up to date on candidate statuses & recruiting process
• Manage logistics of the onsite interview process for candidates including: scheduling, facilitating tours, setting up conference rooms, ensuring interviewer attendance, and troubleshooting last-minute schedule changes
• Identify opportunities for process and system improvements, addressing bottlenecks and enhancing scheduling efficiency
• Cultivate strong relationships with key stakeholders, including hiring teams, Operations and IT team members
• Participate in projects to support the recruiting function
• Work full-time onsite out of our office in Los Angeles (Hawthorne), California