Associate Program Manager, Resource Innovations

• New Jersey residence or willingness to relocate to New Jersey
• 5+ years’ experience in project management, finance management, data analytics, accounting, or other business operations functions
• Self-motivated and highly organized, with the ability to prioritize tasks and manage multiple responsibilities effectively
• Process-oriented with a focus on streamlining workflows and improving efficiency
• Results-driven and able to collaborate across all levels of an organization to deliver on commitments and meet objectives
• Independent worker capable of taking ownership of assigned tasks, proposing solutions, and suggesting improvements to existing processes related to reporting, tracking, and analysis
• Able to meet deadlines while adapting to shifting priorities and evolving business needs
• Strong Microsoft Office skills including strong Microsoft Excel skills including the ability to create pivot tables, write formulas, and create well-formatted charts and tables
• Experience with proprietary CRM systems and reporting and visualization software
• Experience developing spreadsheets and systems for tracking and/or analyzing financial performance or other operational activities
• A strong desire to continue improving skills including the ability to quickly study to learn and improve software skills and knowledge
• Good communication skills both written and verbal
• Interest in sustainability and passionate about making a meaningful impact on the environment
• Degree in business, accounting or finance, or related field

Desirable

• Resource Innovations is seeking an Associate Program Manager to join our growing team in New Jersey
• We are seeking a highly skilled and motivated individual with a strong background in program and/or project administration to join our dynamic team
• As an Associate Program Manager, you will be responsible for reporting and workflow development, data analysis and customer service team support, program tracking, reporting and administrative support
• This hybrid role will play an important part in maintaining efficient payment operations, strong financial controls, and accurate accounting records for our program
• Develop and maintain budget tracking tools, financial reports, and reporting templates for monthly, quarterly, annual, and ad hoc program updates
• Manage program budgets, invoicing, billing, subcontractor payments, and funding allocations while monitoring expenditures against approved budgets
• Perform bank, accounts payable, and incentive payment reconciliations; investigate variances, unreconciled transactions, and payment exceptions; and drive issues through resolution
• Support end-to-end incentive processing and fulfillment activities, including batch preparation, payment review, validation, processing, fulfillment, and related accounting support
• Review incentive payment data and supporting documentation to ensure accuracy, completeness, compliance, and timely payment fulfillment
• Coordinate with Accounting, Incentive Processing, consultants, subcontractors, and other internal stakeholders to resolve transactional, payment, reconciliation, and operational issues
• Maintain accurate financial records, supporting documentation, and audit-ready files while ensuring compliance with internal controls and reporting requirements
• Develop, maintain, and validate internal and external reports to ensure data accuracy, integrity, and timely delivery
• Create, maintain, and collaborate on process documentation, standard operating procedures, and workflow guidance to support program management activities
• Monitor processing, reconciliation, and operational activities to ensure service-level expectations, deadlines, and business requirements are consistently met
• Identify and implement process improvements, efficiency initiatives, and control enhancements to optimize workflows and improve customer, contractor, client, and stakeholder experiences
• Provide cross-functional operational and accounting support to maintain business continuity and effectively manage changing priorities and workload demands
• Other duties as assigned