Events & Field Marketing Coordinator, Avive Solutions

• 1–3 years of experience in event coordination, marketing operations, field marketing, logistics, or a related role
• Bachelor’s degree in Marketing, Communications, Business, Event Management, or a related field, or equivalent professional experience
• Proficiency with Microsoft Office and Google Workspace

Desirable

• The Events & Field Marketing Coordinator supports the successful execution of Avive's trade show, field marketing, training, and sales enablement programs
• This hands-on role owns the logistics, inventory management, shipping, and operational coordination that keep Avive's events and field marketing programs running smoothly
• Working closely with the Events Marketing Manager, Growth Marketing Managers, Operations, and Sales, this individual ensures people, materials, equipment, and event assets are organized, available, and delivered on time
• This role thrives in a fast-paced environment and adapts quickly to changing priorities
• Event Logistics and Scheduling:
• Support logistics and operational activities for trade shows, conferences, field activations, and company events
• Cross-check the Asana trade show request board against the master schedule and staff calendars to identify conflicts or missing information
• Prepare event materials and coordinate shipping, tracking, and status updates
• Support on-site event setup, execution, and teardown as needed
• Coordinate post-event returns, inventory updates, and shipment reconciliation
• Coordinate printing and production of marketing materials
• Field Equipment Management:
• Coordinate loaner AED requests and manage Avive's fleet of AEDs, CPR manikins, and other field and training equipment
• Maintain equipment schedules and availability for trade shows, field activations, trainings, customer demonstrations, and other engagements
• Maintain field equipment in a constant state of readiness, including device charging, REALConnect fleet management, cleaning, maintenance, and replacement
• Coordinate packing, shipment, and return of field equipment, ensuring assets are tracked, inspected, accounted for, and prepared for future use
• Coordinate marketing-owned AED donations and supporting logistics
• Inventory and Shipping:
• Manage the storage and inventory of swag, collateral, trade show materials, booth supplies, staff apparel, and field activation materials
• Maintain organized storage areas and conduct periodic inventory audits to ensure accuracy
• Coordinate inbound and outbound shipments for Marketing, Sales, and channel partners, maintaining accurate tracking information
• Monitor inventory levels and coordinate replenishment, repair, or replacement as needed
• Support outbound and return shipping for events and field activations
• Booth and Event Operations:
• Attend trade shows and other in-person marketing events to support the commercial team and engage prospects
• Assemble event kits and activation materials
• Support field activations, CPR/AED trainings, customer events, product demonstrations, and event logistics
• Represent Avive professionally while supporting customers, prospects, and partners at events
• Marketing Operations Support:
• Fulfill marketing requests from Sales and support preparation of materials for meetings, trainings, and customer presentations
• Coordinate printing and production of marketing collateral and swag
• Maintain marketing storage areas and organizational systems