Executive Assistant to the CFO / Office Manager, SWORD Health
+ Equity
More information about location
Connecting physical therapists with technology
Job no longer available
Connecting physical therapists with technology
501-1000 employees
Job no longer available
+ Equity
More information about location
501-1000 employees
Company mission
To free 2 billion people from pain.
Role
Who you are
- 3+ years of experience in office management or other administrative roles
- Proficiency in managing complex schedules and logistics
- Ability to handle confidential and time-sensitive matters with discretion
- Strong attention to detail, resourcefulness, flexibility, organizational prowess, and proven collaboration skills to effectively manage and prioritize tasks and projects
- Self-starter mentality, confidence, and adept problem-solving abilities are highly valued
- Demonstrated sound judgment and the ability to make autonomous decisions
What the job involves
- Sword Health seeks a professional to spearhead our New York office operations and oversee the agenda and travel arrangements for our Chief Financial Officer (CFO)
- As the primary point of contact of the CFO, you will collaborate directly with the CFO on a diverse range of administrative tasks for the CFO and finance team
- You will assume responsibility for managing the New York office, fostering a dynamic work environment, and ensuring optimal attendance
- Manage comprehensive office services encompassing reception (as needed), shipping and mail, kitchen upkeep and supplies, office provisions, building maintenance, and other general office duties
- Oversee office maintenance and liaise with property management, safety/ security, janitorial staff, internet and audio/visual services, and various vendors to ensure a well-stocked, clean, and functional workspace
- Act as the primary contact for maintenance, mail, shipping, supplies, equipment, bills, and errands
- Greet clients and internal/external visitors, promptly addressing or directing inquiries
- Assist in organizing, scheduling, and executing onsite events
- Handle incoming and outgoing phone calls, both internal and external
- Manage the CFO's calendar and provide executive assistant support, namely:
- Coordinate and manage the CFO's calendar, including scheduling meetings, appointments, and conference calls, ensuring alignment with priorities and objectives
- Proactively anticipate scheduling conflicts and make necessary adjustments to optimize the CFO's time and availability
- Arrange travel accommodations and itineraries for the CFO, including flights, accommodations, ground transportation, and any necessary logistics, considering preferences and efficiency
- Request to stakeholders meeting agendas, briefing materials, and necessary documentation for the CFO's engagements, ensuring they are well-prepared and equipped for each interaction
- Serve as a liaison between the CFO and internal/external stakeholders, managing communication and correspondence efficiently and professionally
- Assist with expense reporting, reimbursement requests, and other financial support tasks, ensuring accuracy and compliance with company policies and procedures
Our take
For a number of reasons including cost, only about 30% of patients complete their physical therapy regimens. This results in millions of people not receiving the full breadth of care they need to reach full recovery. And physical therapy practices are missing out on a massive amount of revenue potential.
SWORD Health’s clinical-grade virtual therapy platform pairs physical therapists with FDA-listed wearable technology to deliver personalized treatment plans that are more effective, easier and less expensive than traditional physical therapy. This encourages patients to complete their regimes, and allows practices to bolster their income.
The company works with insurers, health systems and employers across globe, with companies from the Fortune 100 and 500 companies included among its clients. It is the fastest-growing MSK company, and a double-Unicorn. New funding will support SWORD in its plans to prepare for an IPO, perhaps as early as 2025.
Steph
Company Specialist at Welcome to the Jungle
Insights
37% employee growth in 12 months
Company
Funding (last 2 of 10 rounds)
Jun 2025
$40m
LATE VC
Jun 2024
$30m
LATE VC
Total funding: $367.9m
Company benefits
- A stimulating, fast-paced environment with lots of room for creativity
- A bright future at a promising high-tech startup company
- Career development and growth
- The opportunity to work with a talented team and to add real value to an innovative solution with the potential to change the future of healthcare
- A stimulating environment with room for creativity
- A flexible environment where you can control your hours (remotely) with unlimited vacation
- Access to our health and well-being program (digital therapist sessions)
- Remote or Hybrid work policy
Company HQ
Chelsea, New York, NY
Leadership
Virgílio Bento
(Co-Founder & CEO)Co-Founder of EX Capital. Received their PhD in Electrical Engineering from the Universidade de Aveiro.
Márcio Colunas
(Co-Founder & CSO)Co-founded EX Capital and Findster Technologies. Previously worked as an Analyst/Software Engineer at Neuroinova, and was a Researcher at the Universidade de Aveiro.
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