Office & HR Assistant, Workable

• If you thrive in a fast-paced environment, love audits, keeping things organized, and have a knack for making things happen, this is the role for you
• Previous experience in a HR support role
• Super-organized with excellent attention to detail and follow-through - you love a good checklist
• Excellent communication and people skills - you’re approachable, helpful, and proactive
• Comfort working with confidential and sensitive information, with a high level of professionalism and discretion
• Experience managing vendors and juggling multiple requests like a pro
• Comfortable with Google Workspace, Slack, and basic task tracking systems
• A hands-on, can-do attitude (light IT troubleshooting included)

Desirable

• While we take HR seriously, we maintain a lighthearted and collaborative culture
• At Workable, you’ll find smart people who have fun, learn, innovate, and help others do the same
• We respect everyone, we hire the best, and make sure every experience is special
• Workable is looking for an Office/HR Assistant to join our US team!
• This is a high-impact role where you’ll be the heart of our Boston office, keeping everything running smoothly, creating a welcoming atmosphere, and making sure our teams have everything they need to do their best work
• From stocked snack shelves to seamless onboarding and HR experiences, you’ll play a key role in fostering a workplace where people enjoy showing up
• We’re a fast-paced, friendly team that believes in working smart, having fun, and always looking for ways to improve
• You’ll work closely with our global HR, IT, and Finance teams, and be the go-to person for office and admin support in the US
• Own the day-to-day rhythm of the Boston office, managing conference rooms, phone booths, kitchen areas, and storage spaces
• Keep the office stocked and running like clockwork: snacks, drinks, coffee, paper goods, you name it
• Oversee employee attendance tracking and keep our seating chart updated
• Handle everything from ordering supplies (hello, Amazon!) to coordinating office repairs
• Be our point person for all things building-related, working with Oxford Properties on access, maintenance, and events
• Submit work orders, register visitors, and manage employee access cards through Building Engines
• Receive and track deliveries, especially IT equipment - yes, even those pesky serial numbers
• Keep tabs on laptops and equipment with weekly inventory checks and work with IT on replacements
• Help maintain a smooth flow of tech supplies - no one should ever be stuck without a charger!
• Assist with employee onboarding: setting up workstations, preparing swag, managing I-9’s and tracking all required new hire actions
• Answer first line HR questions
• Support benefits enrollment by guiding new hires through enrollment steps and answering general questions. Prepare benefits enrollments and premiums reports for Finance
• Administer special leaves like FMLA, MAPFML, Bonding and Disability
• Prepare employee agreements and track required HR documents
• Update employee records in the HRIS system, process simple employee changes, and prepare employment letters (title changes, compensation updates, etc.)
• Run monthly attendance and employee data reports
• Partner with payroll for employee data updates
• Maintain internal HR resources like Confluence pages with policy and process changes
• Track employee milestones such as service awards, and help coordinate gifts and celebrations
• Bring the fun! Coordinate holiday parties, team gatherings, and office events
• Support travel planning for US-based teams in partnership with our Travel Coordinator
• Manage incoming/outgoing shipments (FedEx, USPS, etc.)
• Pitch in with vendor payments and invoice tracking alongside Finance
• Be a trusted partner to HR, Finance, IT, and Recruitment teams