Administrative Assistant, Navan
Office of the CEO
$86.3-151k
4 days a week in office (Palo Alto, CA)
Travel management company
Be an early applicant
Travel management company
201-500 employees
Be an early applicant
$86.3-151k
4 days a week in office (Palo Alto, CA)
201-500 employees
Company mission
To reinvent the legacy category of travel and expense with one of the first enterprise technologies utilising the cloud, mobile, and AI to balance business needs with today's modern standards.
Role
Who you are
- Bachelor's degree or equivalent experience
- 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced, high-tech environment
- Extreme attention to detail and ownership over each task, project and initiative
- Proven track record of managing complex calendars and coordinating events
- Exceptional customer service skills and a commitment to providing a positive experience
- Strong organizational, analytical, and problem-solving abilities
- Excellent written and verbal communication skills
- Ability to thrive in a dynamic and fast-paced environment
- Proactive and flexible nature to ensure seamless experience in a dynamic and fluid environment
What the job involves
- Navan is seeking a dynamic and results-oriented Administrative Assistant to support our Chief of Staff while contributing to the seamless operation of our Palo Alto office
- As a key member of the Office of the CEO, you will be responsible for providing exceptional administrative support, managing external guest interactions, and ensuring the smooth execution of key initiatives
- Manage complex calendars, including scheduling meetings, travel arrangements, and appointments
- Coordinates domestic and international travel to ensure smooth execution of air travel, accommodations, and logistics
- Anticipate the needs of the Chief of Staff and the CEO while proactively addressing any challenges
- Coordinate and manage all aspects of external guest visits, from scheduling to logistics
- Ensure a warm and welcoming experience for all guests
- Foster strong relationships with external partners
- Assist with the planning and execution of executive events, including dinners, meetings, conferences, and offsites
- Assist with logistics and attendee communications
- Streamline administrative processes and procedures to enhance efficiency
- Collaborate with cross-functional teams to drive projects and initiatives
- Provide valuable insights and recommendations to improve team operations
- Technology expert and confidence navigating Gsuite, Zoom, Slack, printing, and other collaboration tools
- Draft and edit professional correspondence
- Manage communication channels and ensure timely dissemination of information
- Coordinate with internal and external stakeholders to ensure smooth operations
- Partner cross functionally with the global EA team
Our take
Navan (formerly known as TripActions) is operating in a crowded marketplace, betting against rivals with similar offerings of user interface personalisation technology. Even so, the company's growth has skyrocketed and it has attracted significant investor interest. Competitors cannot match Navan's cutting-edge, AI-driven services, as well as 24-hour customer support.
Since its founding in 2015 the company has seen significant growth in transactions and in active users. Having expanded from its core travel expense management product, it now offers a corporate card and general expenses management, underwriting its customers' short term business expenses with its own Liquid financial offering. Navan has a list of impressive clients, including Glassdoor, Zoom, and Shopify.
Moving forwards, the company is focused on gaining more reach, especially in Europe. As part of the expanded go-to-market strategy, it rebranded to Navan with a more people-centric design approach. It also combined its travel, corporate card and expense services into a single app which is now available to individual users rather than only through a corporate account. This will be key in bridging the gap between business travel and consumer apps.
Freddie
Company Specialist at Welcome to the Jungle
Insights
Some candidates hear
back within 2 weeks
45% female employees
-40% employee growth in 12 months
Company
Funding (last 2 of 9 rounds)
Oct 2022
$154m
SERIES G
Oct 2021
$275m
SERIES F
Total funding: $1.1bn
Company benefits
- Flexible Vacation
- Healthcare
- Commuter benefits
- Parental leave
- Health and Wellness
- Fuel for Connection
- Pet Friendly
- 401k (retirement plan)
- IATAN (travel-related discounts)
- Connectivity Allowance
- Learning & Development
Company values
- Focus on Users
- Tech-Forward Solutions
- Lead with Context
- Communicate with Candor
- Raise the Bar
- One Diverse Team
Company HQ
Ventura, Palo Alto, CA
Articles
Leadership
Ariel Cohen
(CEO)Research and Development director in Mercury Interactive (and HP after acquisition of Mercury). Product Management director, then VP, at Jive Software. Previously co-founded StreamOnce with Ilan.
Ilan Twig
(CTO)Studied Computer Science, managing positions in software engineering including VP and EVP of engineering at Jive Software. Previously co-founded StreamOnce with Ariel.
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