Travel and Events Coordinator, project44
Office of the CEO
3-5 days a week in office (Merchandise Mart, IL)
Real-time supply chain visibility platform
Open for applications
Real-time supply chain visibility platform
501-1000 employees
Open for applications
3-5 days a week in office (Merchandise Mart, IL)
501-1000 employees
Company mission
To improve lives everywhere by creating a connected, predictable, and sustainable world.
Role
Who you are
- The ideal candidate excels in dynamic, fast-paced environments, collaborates effectively with other Executive EAs, follows established processes to meet leadership initiatives, and uses AI tools and online research to source the best travel and event options
- 3+ years in executive-level travel planning, event coordination, or senior executive support
- Bachelor’s degree in Business, Hospitality, Event Management, Communications, or a related field
- Strong organizational skills with keen attention to detail
- Highly responsive, adaptable, and committed to meeting changing needs with a service-first mindset
- Excellent interpersonal and communication skills, capable of building trust and collaborating effectively with peers and leadership
- Ability to manage multiple priorities simultaneously in a fast-paced environment
- Resourceful and proactive problem-solver with a high level of discretion
- Tech-savvy with experience using AI tools, travel platforms, digital filing systems, and communication tools
- Proven experience booking complex international and domestic travel logistics, preferably supporting executive-level clients with knowledge of best practices
- Flexibility to work international hours up to 4x per year
- Occasional after-hours availability to accommodate urgent travel changes or event needs
What the job involves
- We are seeking a Travel and Events Coordinator to join the Office of the CEO
- This role will coordinate high-level domestic and international travel, executive event planning, and special outings while ensuring seamless, professional support for the CEO and leadership team
- You will proactively manage travel logistics, research and coordinate events, maintain organized digital filing systems for expense reporting, and clearly communicate with travelers and stakeholders
- Flexibility for occasional international working hours (up to four times per year) and in-office presence (minimum three days per week) is required
- Manage all aspects of CEO domestic and international travel, ensuring seamless itineraries and contingency plans
- Leverage AI platforms and online resources to identify optimal, cost-effective travel logistics
- Research, propose, and coordinate executive events, team outings, hospitality options, and ticket purchases
- Maintain organized receipt management and digital filing systems to support expense reporting compliance
- Communicate clearly and concisely with travelers, leadership, and vendors regarding itineraries, changes, and expectations
- Collaborate closely with other Executive EAs and cross-functional teams to align schedules, plans, and leadership initiatives
- Follow established operational processes to ensure consistency and excellence in executive support
- Monitor real-time travel changes and pivot quickly to adjust plans as needed
- Support vendor negotiations, venue scouting, and event logistics execution
- Uphold the highest standards of confidentiality, professionalism, and responsiveness
Our take
There currently exists a huge amount of pressure on supply chains across almost every industry, resulting in a demand for streamlined solutions. Businesses are attempting to future-proof their supply chains by identifying bottlenecks that lead to logistic breakdowns, but with the market being so volatile, this is difficult to manage.
Project44 provides a digital platform that aims to improve communication between logistics companies, transportation providers, and supply chain systems. The platform consists of a variety of modular API tools that can be employed to produce real-time data and predictive analytics. This helps provide insights into shipment arrival times, supply chain bottlenecks, and opportunities to increase efficiency.
Many startups have released software platforms that aim to prepare companies and their supply chains. However, Project44 has taken a unique approach by presenting a more versatile solution to the volatility of supply chain demands. The company has kept up with the growing market by launching new products and updates, expanding geographically, and building its leadership team, all of which have put it in a good place to find success into the future.
Steph
Company Specialist at Welcome to the Jungle
Insights
-7% employee growth in 12 months
Company
Funding (last 2 of 7 rounds)
Oct 2022
$80m
LATE VC
Jan 2022
$420m
LATE VC
Total funding: $892.5m
Company benefits
- 401k plan
- Paid parental leave
- Vision and dental insurance
- Paid volunteer time off
- Work from home opportunities
- Health insurance
Company HQ
River North, Chicago, IL
Leadership
Jett McCandless
(CEO)They started their career with 7 years at YRC Freight before spending 5 years at GlobalTranz. They then founded CarrierDirect in 2011, before starting project44 as CEO.
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