Executive Assistant, Conde Nast
$85-105k
Office located in World Trade Center, New York
Global media company
Open for applications
Global media company
1001+ employees
Open for applications
$85-105k
Office located in World Trade Center, New York
1001+ employees
Company mission
To inform in new and compelling ways, creating beautiful, visually arresting moments that offer new perspectives, and new forms of self-expression.
Role
Who you are
- Experience in a similar Senior role essential; 5+ years experience
- Interest in Legal/Publishing desirable
- Pro-active and able to use initiative and have the confidence to work independently
- Extremely organized with exceptional time management skills and able to prioritize efficiently
- Experience of supporting a variety of individuals
- Confident and able to communicate with staff at different levels and across different departments internationally
- Helpful to have experience of working in an international environment and building solid working relationships with teams across different countries, cultures, and time zones
- Excellent grammar, spelling, drafting, writing and proof-reading ability, including
- Experience with design and formatting of slides, presentation graphics and images
- Excellent written and verbal communication, and interpersonal and relationship
- Management skills
- Numerate, with strong attention to detail
- Advanced G-suite skills and a working knowledge of Apple products; Self-driven and motivated, with an ability to show initiative in all situations and the ability to take responsibility for actions
- Extremely discreet
- A friendly, personable, productive and patient manner
What the job involves
- Proactively manage the complex and busy diary of the General Counsel, ensuring that meetings and engagements are appropriately and sensitively prioritized and managed to meet the requirements of the General Counsel
- Act as a conduit for the flow of high level and sensitive information and use sound judgement and problem-solving skills when making recommendations regarding tasks, events, deadlines etc
- Ensure all mail and email is properly and efficiently dealt with, keeping track of issues that are pending and following up relevant responses
- Undertake research and collate information as needed in support of the General Counsel
- Arrange, plan itineraries for, and coordinate travel, meetings and away days for the General Counsel to ensure objectives are met, with the best use of time, and value for money
- Process General Counsel’s expenses
- Maintain confidentiality and a high level of discretion at all times
- Take responsibility for the safe custody and maintenance of all relevant electronic and paper documents, files, and records
- Process all invoices and expenses for costs incurred by members of the Legal team
- Assisting with internal administration between Legal and other shared service departments (i.e. IT, Finance, Comms, Ops and HR)
- Providing assistance on the planning and delivery of internal events and informal workshops. This includes support with speaker management and agenda development, responsibility for logistics and delivery
- Liaising with a wide range of business and personal contacts including clients, senior executives within the organization and externally, restaurants and hotels
- Assisting in the creation of presentation materials
- Build relationships within Condé Nast headquarters and offices globally
- Perform any other EA related duties or projects as requested
- Onboard new starters for the Legal team
- Support with inbox management where necessary
Our take
Condé Nast is a global media company responsible for producing print, digital, video and social brands. These include Vogue, GQ, The New Yorker, Vanity Fair, and Architectural Digest. The company now operates in over 32 markets and has ventured out with entertainment and education divisions.
With the decline in printed media, Condé Nast has held its market-leading position by recognising that it is no longer just a ‘magazine company’. Millions more consumers interact with its digital and social content over those who read the magazines. Not only does it now prioritise its digital content but to account for the collapse of print advertising, Condé Nast moved titles behind online paywalls.
Targeting future growth, Condé Nast in 2022 appointed a strategy and corporate development role to seek out new opportunities, and has placed great efforts into building its entertainment division. Recently, the company has had to lay off a number of its staff and undergo some restructuring, but it is doubtful this will have a major effect on its operations.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
2% employee growth in 12 months
Company
Company benefits
- Domestic Partner Benefit Extensions
- Free Mental Health Services
- Assistance in Refinancing Student Loans
- Long-term Remote Work Pilot
- Extended Bereavement leave
- Extended Parental Leave
- Added Adoption Financial Support
Company HQ
World Trade Center, New York, NY
Leadership
Roger Lynch
(CEO, not founder)Previously served as President and CEO for Pandora, CEO for Sling TV, EVP of Advanced Technologies for DISH Network and EchoStar Corporation, and Chairman and CEO for Video Networks International LTD.
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