Executive Assistant, WeWork
Business Operations Lead
Shared workspace community & office services
Job no longer available
Shared workspace community & office services
1001+ employees
Job no longer available
1001+ employees
Company mission
To create environments where people and companies come together and do their best work.
Role
Who you are
- Work tactically, quickly and efficiently to support senior leadership whilst being adaptable to fast changing needs and priorities
- A proven problem solver and able to make creative, forward-looking decisions
- Demonstrate strong attention to detail and accuracy and ability to exercise discretion
- Excellent Microsoft Excel and Powerpoint skills (as well as Google Sheets and Google Slides)
- Excellent project management skills
- Excellent communication skills (written and verbal) and ability to manage complex projects with many cross-functional stakeholder
- Ability to work with executives and senior stakeholders
What the job involves
- The role of the Executive Assistant / Business Operations Lead is to provide executive support to the Company’s General Counsel and International President, both based in London, and their respective teams whilst optimizing business operations in a variety of functional areas
- In this role you will act as a trusted liaison and maximize Leadership's efficiency by managing their time, communication and logistical needs with high levels of discretion and foresight
- Executive Support:
- Serve as a point of contact between Leadership and internal/external stakeholders
- Organize and manage complex calendars and conflicting priorities across multiple time zones
- Assist with travel arrangements and monthly expense reporting
- Coordinate meeting preparation and compile and distribute thorough meeting notes with clear action items and owners
- Prepare and distribute reports and presentations and provide administrative support for all meetings
- Create and maintain organizational charts across functions including new joiners, leavers and functional reorganizations
- Support new joiners and onboarding/offboarding process
- Communicate with internal and external contacts to ensure that all tasks are being executed in a timely manner and to Leaderships standards
- Obtain signatures on legal documentation, and assist with posting of legal documentation
- Assist with company board meetings as needed, including scheduling and collating of board materials
- Schedule and drive the listening circles and support and drive engagement survey outcomes and action plans
- Compose and lead team communications for Leadership, manage communication channels, plan regional and functional connection moments, and coordinate All Hands preparation including agenda, deck, and recognition
- Plan senior leadership or cross functional visits to the market
- Assist in managing Leadership T&E budget
- Business Operations:
- Collaborate with functional leaders and cross-functional teams on ad hoc projects including change management initiatives
- Oversee company-level reporting, qualitative and quantitative mechanisms to facilitate actionable processes and solutions
- Lead execution of high priority strategic initiatives and projects for Leadership and the business
- Engage with teams to provide specific operational projects for GM portfolio and program-level leadership support when needed
- Manage cross-functional projects or initiatives; bring together important stakeholders and help drive decisions
- Develop and manage substantive training opportunities for the wider teams
Salary benchmarks
Our take
WeWork is a commercial real estate company that pioneered the shared workspace market, providing spaces for anyone from freelancers to Fortune 500s. Traditional leases typically require businesses to commit to an office for 5-10 years, whilst WeWork allows its members to scale up from a single hot desk to a private office or custom-built suite, depending on their needs.
WeWork has hundreds of locations across the globe, with hundreds of thousands of members. While its initial rapid growth and dominance in key global hubs was impressive, it has since had to scale back and strategically re-align itself in an unstable economic climate.
There is certainly still potential for WeWork to see renewed growth and success, especially as remote and hybrid working continues to be popular. That said, observers will have to wait to see the eventual affect of its restructuring - and only time will tell what the company's future looks like.
Steph
Company Specialist at Welcome to the Jungle
Insights
-6% employee growth in 12 months
Company
Funding (last 2 of 15 rounds)
Jan 2019
$1bn
SERIES H
Nov 2018
$3bn
GROWTH EQUITY VC
Total funding: $12.4bn
Company benefits
- Health and dental insurance
- Free breakfast everyday
- Flexible working hours
- Work from home opportunities
Company HQ
Chelsea, New York, NY
Leadership
David Tolley
(CEO)Also Co-Chief Restructuring Officer and CFO at Intelsat. Previously worked at Stonepeak Infrastructure Partners as a Senior Advisor.
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