Talent Operations Coordinator, HeliosX
£29.9-40.5k
2+ days a week in office (Devonshire Square, London)
Profitable HealthTech, multiple sites delivering medicine and skincare to users in US + UK
Posted today
Profitable HealthTech, multiple sites delivering medicine and skincare to users in US + UK
201-500 employees
Posted today
£29.9-40.5k
2+ days a week in office (Devonshire Square, London)
201-500 employees
Company mission
Creating a more confident world, where everyone can take control of their health to lead happier and healthier lives.
Role
Who you are
- If you thrive in fast-paced environments, love getting stuck into the details, and enjoy improving processes from the ground up, this is a fantastic opportunity to make a real impact in a high-growth HealthTech company
- Proven experience in Talent Operations or Coordination within fast-paced startups or scale-ups
- Skilled in scheduling, calendar management, and driving continuous process improvements
- Strong ATS expertise (ideally Greenhouse) with solid knowledge of recruitment tools like LinkedIn, Trello, and Excel
- Exceptionally organised, detail-oriented, and capable of managing multiple priorities simultaneously
- Effective communicator with excellent interpersonal, written, and verbal skills
- Comfortable navigating ambiguity, building processes from scratch, and working cross-functionally under pressure
- Demonstrates integrity, a proactive “can-do” mindset, and an entrepreneurial, solutions-focused approach
What the job involves
- We are looking for a proactive and highly organised Talent Operations Coordinator to support our growing Talent team as we scale
- This is a key role that sits at the heart of our hiring operations — ensuring a smooth, efficient, and engaging experience for candidates and hiring teams alike
- You’ll work closely with Talent Partners and People Team colleagues to schedule interviews, maintain recruitment systems, manage documentation, and support recruitment projects across the business
- Coordinate and manage candidate interview scheduling
- Ensure an excellent candidate experience through prompt follow-up and communication throughout the candidate’s life cycle from initial contact to start date
- Maintain interviewer pool trackers, and monitor projects to increase interviewer capacity
- Assist Talent Partners with documentation of hiring kick-off, job creation, and job advertisement processes
- Work with Talent leaders to document recruitment processes, to ensure consistency across teams
- Partner with the People team to ensure that candidates are onboarded effectively
- Maintain the Talent technology stack and be hands on with systems configurations
- Own Confluence for knowledge sharing
- Maintain Google Drive and Docs
- Monitor HeliosX Glassdoor profile
- Contract Management - administer documentation of contracts with vendors, suppliers, and contractors
- Assist in documentation in reporting and analytics, new hire document collection and employee referrals
- Maintain data integrity of the ATS
- Work with TPs to ensure compliance with best practice on the ATS
- Work with TPs to create and share monthly + quarterly reports to senior leadership and hiring managers, updating the business with all recruitment achievements and challenges
- Support on delivery of Talent Projects, and work with Talent Partners to ensure their timely and effective delivery
- Maintain project management board (i.e. Trello, Asana) to keep projects on track
- Create candidate packs to enhance candidate experience
- May assist with other projects as assigned
- This role is a Fixed Term Contract for 6 months
Salary benchmarks
Our take
Generally speaking, the healthcare sector is slow to adopt new technologies. HeliosX bucks the trend, having been founded in 2013 to provide quicker, convenient access to medications through the use of cutting-edge tech.
HeliosX aims to improve the quality, accessibility and affordability of healthcare across the UK, US and Europe. With millions of customers worldwide, it operates across the medical, dermatology, and nutritional supplement sectors through its top-selling brands and products - Dermatica (personalised skincare brand), MedExpress (telepharmacy), Levity (prescription weight loss), ZipHealth (online medical consultations & pharmacy) and their men's health brand, RocketRx.
HeliosX has seen its global revenue rocket from £60m to £180m between 2023 and 2024. This growth is impressive for a company that's had no external funding, and it aims to accelerate its expansion in 2025 by moving into new territories.
Freddie
Company Specialist at Welcome to the Jungle
Insights
Company
Employee endorsements
Team energy
"Empathic and energetic team is what makes you feel good when you go to work Monday morning. Imagine how important it is if you work remotely! And I..."
Company benefits
- Monthly Socials
- Health Insurance
- Gym discount
- Flexible working
- £1,000 Annual Learning and Development budget
- Audible Subscription
- Pension Contribution
- 25 days holiday + UK Bank holidays
- Free HeliosX Products
Company values
- Build Team Excellence
- Putting Customers First
- Today Not Tomorrow
- Thinking Differently
- Act Like an Owner
- Keep it Simple
- Do More With Less
- Communicate Candidly
Company HQ
London, UK
Leadership
Dwayne D'Souza
(Founder & Chairman of the Board)After graduating from the University of Cambridge and gaining experience as a Software Engineer and later in Algorithmic Trading, Dwayne founded HeliosX in 2013.
Stuart Peak
(CEO)Share this job
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