Workplace and Administrative Manager, Arena
$70-100k
+ Equity
5 days a week in office
Foundational intelligence for modern hardware
Job no longer available
Foundational intelligence for modern hardware
101-200 employees
Job no longer available
$70-100k
+ Equity
5 days a week in office
101-200 employees
Company mission
To accelerate the speed at which humanity designs, builds, and sustains hardware.
Role
Who you are
- Previous experience as an office manager, administrative assistant, or in an operations-focused role
- Exceptional organizational, time-management, and problem-solving skills
- Knowledge of office software tools (e.g. Google Workspace, Envoy)
- Strong professional communication skills
- The ability to be present in the office five days a week
What the job involves
- We’re seeking an organized, dynamic, and solutions-oriented Workplace Experience Lead to take ownership of shaping a vibrant and seamless office experience at Arena’s NYC headquarters
- With a team of ~50 team members working on-site, this role is essential for ensuring that our office runs smoothly and our culture continues to thrive
- You’ll be the first point of contact for employees, visitors, and vendors, playing a key role in fostering an inclusive, energetic atmosphere that reflects Arena’s values
- From managing day-to-day operations to driving employee engagement initiatives, you will proactively enhance the office experience and ensure it supports both productivity and team satisfaction
- Your success will come from anticipating needs, taking initiative, and continuously evolving the way we work and connect in the office
- Office Environment: You will maintain a welcoming, well-stocked, and comfortable office environment. This includes overseeing office supplies, snack inventory, and ordering needs, ensuring that everything is in place for a smooth and productive day-to-day experience. You’ll anticipate requirements and manage any adjustments proactively
- Operations & Project Management: Fully own office operations and budget, negotiate contracts and manage ongoing service agreements and vendor relationships (e.g., cleaning, maintenance, etc.) to ensure cost-effectiveness and quality service. Partner with internal stakeholders on broader team initiatives (e.g. the logistics for the annual all-company offsite and organizing team swag)
- Employee Experience: As a key partner in employee satisfaction, you’ll enhance the team experience by supporting onboarding and offboarding, offering administrative support, and identifying new ways to improve the overall employee experience
- Culture Champion: Act as an office culture champion by organizing office events, team-building activities, and celebrations that promote connection, inclusivity, and fun, and take advantage of everything New York City has to offer
Our take
Arena leverages performance data, predictive algorithms, and machine learning technology to help businesses automate high frequency decisions. In theory, the platform can be used to automate marketing strategies, promotions, inventory and supply chain management, pricing, and more.
Although AI automated decision-making may sound overly ambitious at first, a closer look suggests that it’s actually a natural progression from the huge growth of AI-powered data analytics companies. Arena separates itself from these by providing the next actionable step, rather than leaving these decisions up to internal teams.
Since launching in 2020, the company has moved from early promise into a more established growth phase. Its technology is now used by major global businesses, including Anheuser-Busch InBev, showing that automated decision-making is becoming a practical reality. Rather than being defines by a single fundraiser, Arena's progress today is about continued execution, expanding use cases, improving its models, and embedding deeper into enterprise workflows as demand for real-time, automated decisions continues to grow.
Kirsty
Company Specialist at Welcome to the Jungle
Company
Funding (last 2 of 3 rounds)
Apr 2025
$30m
SERIES B
Aug 2022
$32m
SERIES A
Total funding: $94m
Company benefits
- Premium Health Coverage: Medical, dental, and vision insurance and cover 100% of monthly premiums for employees.
- Primary & Virtual Care: Get comprehensive medical care whenever and wherever you need it through One Medical and Teladoc.
- Mental Wellness Support: Prioritize your mental wellbeing with Talkspace’s licensed therapists and mental health professionals.
- 401(k) Retirement Plan: Plan confidently for the years ahead and your long-term financial future with our 401(k) plan.
- Unlimited PTO: Take meaningful time off throughout the year to relax and recharge with our unlimited PTO policy.
- Commuter Benefits: Make your daily commute smooth and easy with tax-free transportation support.
Company HQ
Ukrainian Village, New York, NY
Leadership
Pratap Ranade
(Co-Founder & CEO)Pratap previously co-founded Kimono Labs where he served as the CEO for 2 years, when it was acquired by Palantir. He then moved into the role of Forward Deployed Engineer at Palantir. He also spent 2 years at Engima Technologies as a VP of Engineering before co-founding Arena in 2019.
Engin Ural
(Co-Founder)After co-founding Arena in 2019, Engin served as the CTO until 2025. Previously, he was a Software Engineer at Enigma Technologies and a Forward Deployed Software Engineer at Palantir.
Arya Hezarkhani
(CTO)Arya joined Arena in 2021 as an Engineering Lead, since then he has served as the Product Lead of Growth and GM/Head of Product, moving into he role of CTO in 2025. Prior to Arena, he worked in Satellite Flight Software (Project Kuiper) at Amazon and as a Software Engineer (AWS Batch) at AWS.
Claire Pan
(COO)Claire joined Arena in 2024, working in Strategy & Business Operations, and moved into the role of COO in 2025. Prior to Arena, she spent 2 years at Inspired Capital as an Associate then Senior Associate.
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