Office Manager, Aiven
+ Equity plan
Some travel required
AI-ready open source data platform
Posted today
AI-ready open source data platform
201-500 employees
Posted today
+ Equity plan
Some travel required
201-500 employees
Company mission
To help customers create outcomes and accelerate building applications.
Role
Who you are
- Professional Experience: 3+ years in Office Management or Operations, with a proven track record of supporting remote sites and managing cross-border logistics
- Event Management: Demonstrated experience planning and executing both on-site and remote/virtual events
- Compliance: General awareness of US workplace safety regulations
- Soft Skills: Exceptional relationship-building skills with the ability to act as the trusted face of the office
- Proactive Problem-Solving: A forward-thinking mindset that anticipates operational needs before they arise
- Adaptability: The agility to pivot and thrive within a fast-paced, high-growth environment
- Travel Readiness: Ability and willingness to travel approximately 2–3 times a year to our Toronto office and participate in company-wide offsites
- Tools & Ecosystem (Experience with these or similar tools is a major plus):
- Ticketing & Service Delivery: Jira Service Management
- Collaboration & Documentation: Coda, Notion, or equivalent platforms
- Spend & Travel Logistics: Zip (procurement), Rydoo (expenses), and Navan/Perk (travel)
What the job involves
- As the Office Manager - Austin, you are the heartbeat of Aiven’s North American presence. While physically rooted in our Austin office, your leadership extends to remote operational oversight of our Toronto office and the support of our regional hybrid employees
- Daily Operations: Manage facility functions for Austin and provide remote oversight for Toronto, also supporting globally Aiven employees as part of the Workplace team
- Mail & International Logistics: Oversee all incoming/outgoing mail and manage complex international shipments. You will navigate customs and global logistics to ensure equipment and supplies move seamlessly across borders
- Employee Experience: You will be be responsible for onboarding new Aiven employees to Austin and Toronto. Drive a positive culture through monthly activations and weekly breakfasts in both offices
- Vendor Management: Source, vet, and manage relationships with all third-party partners. Act as the primary point of contact for contract negotiations and service quality control
- Budget responsibility: You are responsible for office based budgets
- Communication: Act as the central point of contact for North American workplace inquiries, policies, and internal organizational updates
Application process
- If you think Aiven is the place for you and that our Values align with yours, send us your resume and we’ll get in touch!
Our take
The cloud infrastructure sector is booming as more businesses rely on open-source technologies to run their operations at scale. In this fast-growing space, Finnish company Aiven has carved out a strong reputation since founding in 2016. The company provides fully managed cloud services, helping organizations to use open-source tools without the hassle of managing the technical details.
The company works with a wide range of clients around the world, offering services that cover everything from databases to messaging systems and analytics tools. So, Aiven is helping businesses streamline their cloud operations and focus on growth instead of infrastructure headaches. I doing so, it makes complex technology accessible, reliable and scalable for teams of all sizes.
In 2025, Aiven announced it had surpassed $100 million in annual recurring revenue, a signal of its growing impact in the cloud space. To support its next phase of growth, the company is opening a hub in Cork, Ireland, creating a bunch of new jobs over three years. This expansion puts AIven in a prime position to scale internationally and bring its managed open-source solutions to more companies.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
6% employee growth in 12 months
Company
Funding (last 2 of 6 rounds)
May 2022
$210m
SERIES D
Oct 2021
$60m
SERIES C
Total funding: $420m
Company benefits
- Stocks: Stock options for permanent employees
- Learning & growth: Get ahead with an individual learning budget, access to a web learning platform, coaching, and the ever-growing Aiven library
- Work/life balance: Flexible, regular working hours, and hybrid work friendly
- Health care: Private health and dental care
- Work equipment: The tools you need to do your job
- Cool, collaborative work spaces: with free drinks, treats and fruit
Company HQ
Kamppi, Helsinki
Leadership
Oskari Saarenmaa
(Co-Founder & CEO)Senior Software Engineer and Software Architect for F-Secure Corporation from 2002 to 2011. CEO and Software Architect of Ohmu from 2010 to 2016.
Heikki Nousiainen
(Co-Founder)Experience as Information Security Specialist for TietoEnator. Lead Software Architect for F-Secure Corporation from 2008 to 2015.
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