Administrative Assistant, Clio

• We are looking for a high output, thoughtful, and skilled Administrative Assistant to add value, energy, and support to our team in Toronto
• Ou love to collaborate and optimize both your time and your stakeholders time
• You are always looking for better ways of working and love to improve processes
• The ideal candidate is organized, detail-oriented, and able to multitask in a fast-paced environment
• 1-2 years of proven Administrative experience
• Proficiency in Google Suite and Slack
• Strong organizational and time-management skills
• Clear and concise communication both written and verbally
• Ability to multitask and prioritize tasks efficiently
• Attention to detail and problem-solving skills
• Professional demeanor and ability to work both independently and as part of a team

Desirable

• Our OCEO team provides partnership and administrative support to ensure efficient operation of Executives at Clio. This role involves handling a variety of tasks, including administrative duties, onsite management, communication, and calendar scheduling to support managers, employees, and visitors
• Supporting executives, managing executive calendars, meetings, appointments and travel plans
• Coordinate events and onsites in collaboration with Executive Assistants
• Act as a main point of contact for OCEO team in Toronto for onsites and other in-person events
• Manage monthly expense reports and maintain organized records
• Coordinate all aspects of executive travel, including itineraries
• Handling inquiries and requests, triaging business priorities with support from Executive Assistant
• Provide support to the OCEO team and collaborate with other departments
• Contribute to the OCEO internal resources and community of best practices
• Administer department tools including our knowledge management system, ensuring content is up to date
• Assist with special projects and other related duties as assigned
• Liaise with the Workplace Experience and other business teams as required