Executive Assistant , ClosingLock

Salary not provided

+ Equity compensation

Slack

Zoom

Google Workspace

Mid and Senior level

Austin

More information about location

Real estate wire fraud prevention

Be an early applicant

Real estate wire fraud prevention

21-100 employees

RetailB2BReal EstateSaaSCyber SecurityFraud

Be an early applicant

Salary not provided

+ Equity compensation

Slack

Zoom

Google Workspace

Mid and Senior level

Austin

More information about location

21-100 employees

RetailB2BReal EstateSaaSCyber SecurityFraud

Company mission

To protect title companies, attorney offices, and their customers from social engineering, email spoofing, clone phishing, email hacking, imposter fraud, and compromised accounts.

Job

Company

Role

Who you are

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our CEO and members of the executive team
The ideal candidate is detail-oriented, trustworthy, thrives in ambiguity, and can juggle multiple priorities with professionalism and discretion
3+ years of experience as an Executive Assistant or similar administrative role supporting senior leadership, preferably in a fast-paced or startup environment
Exceptional organizational and communication skills
Highly proactive, detail-oriented, and able to anticipate needs before they arise
Comfortable with ambiguity and rapidly shifting priorities
Tech-savvy and proficient in Google Workspace, Slack, Zoom, and other productivity tools
High degree of professionalism and emotional intelligence
Experience supporting multiple executives at once is a plus

What the job involves

This person will be a strategic partner, managing day-to-day administrative tasks, ensuring alignment across departments, and acting as a force multiplier for leadership
Provide high-level administrative support to the CEO, CPO, and COO
Manage complex calendars, including scheduling internal/external meetings, travel arrangements, and appointments
Act as a highly proactive partner to executives, anticipating their needs to streamline their day, from managing meeting logistics to ensuring timely arrangements for refreshments and meals
Prepare agendas, take detailed meeting notes, and track follow-ups to ensure execution
Coordinate company-wide communications, board meetings, and leadership offsites
Serve as a point of contact between executives and internal/external stakeholders
Assist with project tracking, research, and special initiatives
Handle confidential information with discretion and professionalism
Be a self starter who can jump in and help in various areas of the business

Our take

Wire fraud accounts for an estimated $1 billion dollars every year within real estate, and the prevalence of this kind of fraud is on the rise. ClosingLock is aiming to stop this, by providing secure communications and a payment platform to real estate business.

Most wire fraud in this industry is committed via email hacks, so ClosingLock’s initial product was a secure portal for payment communications, but it has since grown. The company now offers docs-sharing and loan verifications on its platform as well, marketing itself as the do-it-all payment security platform for real estate.

Its model has been successful, with over $100 billion In transaction value in its first four years and an impressive . But there are other companies offering fraud prevention services - rival Pondurance offers a data/expert-integrated fraud detection service, though not specifically aimed at the real estate industry. ClosingLock hasn’t quite cornered the market, but it is building up to be a strong player.

Kirsty

Company Specialist at Welcome to the Jungle

Insights

Led by a woman

Top investors

Glassdoor (3.8)

Company

Funding (last 2 of 3 rounds)

Jan 2025

$34m

SERIES B

Feb 2024

$12m

SERIES A

Total funding: $50m

Company benefits

Unlimited PTO
Downtown parking included
Medical, dental, and vision insurance

Company HQ

Walnut Creek Business Park, Austin, TX

Leadership

Abigail White

(Co-founder)

Previously worked as Assistant General Manager at Village Mall Management, and Assistant Manager at Anthropologie. They were also a Staff Writer and Digital Media Specialist at The American Genius.

Andy White

(CEO & Co-Founder)

Formerly an Engineering Scientist at KnuEdge and Performance Architect at Samsung.

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