Executive Assistant & Office Manager, Havenly Brands
$75-95k
More information about location
5 days a week in office
Interior design services
Open for applications
Interior design services
201-500 employees
Open for applications
$75-95k
More information about location
5 days a week in office
201-500 employees
Company mission
To open the door to better living and redefine how people shop for home.
Role
Who you are
- 3+ years of experience supporting a senior executive - ideally a CEO or C-suite leader - with office management responsibilities woven in
- Experience in a high-growth, consumer-facing, or startup environment strongly preferred
- Exceptional written and verbal communication skills - you write clearly, quickly, and in whatever voice the situation calls for
- Strong organizational skills and the ability to manage competing priorities without dropping balls
- High discretion, executive presence, and professionalism — people trust you with things that matter
- Genuine curiosity and comfort with AI tools and emerging technology — you seek them out, you don’t wait for someone to hand them to you
What the job involves
- We’re looking for an exceptional Executive Assistant & Office Manager to serve as a trusted partner to our CEO and the heartbeat of our Denver headquarters
- This is a highly visible, high-impact role - one that sits at the intersection of executive partnership and workplace operations.
- You’ll own two things that matter deeply to how we run: making sure the CEO’s time, communications, and priorities are protected and moving, and making sure our Denver office is a place people are genuinely excited to show up to
- There’s no “typical day” in this role, and that’s the point. You’ll operate with sound judgment, move fast without losing precision, and build systems that make everyone around you more effective. This role is full-tine, in-person, 5-days/week at our Denver headquarters
- Own and manage the CEO’s complex, dynamic calendar - adapting quickly to shifting priorities and last-minute changes
- Manage the CEO’s inbox: triage inbound, draft responses, flag what needs visibility, and ensure follow-through
- Act as a trusted gatekeeper across all communication channels - exercising strong judgment on what rises to CEO level vs. what you handle independently
- Manage select special projects and cross-functional initiatives on behalf of the CEO, ensuring alignment and timely execution
- Manage recurring leadership programs: action planning sessions, strategy days, offsites, and leadership meetings
- Plan and execute all domestic and international travel for the CEO - flights, hotels, ground transportation, itineraries, visa coordination
- Coordinate travel for Leadership Team members and broader team travel as needed
- Manage complex, multi-leg itineraries with an eye on time efficiency and cost
- Troubleshoot real-time disruptions calmly and decisively
- Oversee day-to-day Denver office operations - keeping things running smoothly, efficiently, and on-brand
- Maintain office systems, supplies, and vendor relationships to support team productivity
- Support onboarding logistics for new hires - workspace setup, office orientation, first-day experience
- Coordinate weekly team lunches (including Tuesday team lunches) and in-office engagement initiatives
- Plan and execute special events - leadership team dinners, executive offsites, holiday celebrations, hackathons, and company-wide initiatives
- Foster a welcoming, inclusive, high-energy office culture that reflects who Havenly is
- Build and refine systems that improve executive operations, communication flow, and office coordination
- Identify inefficiencies and implement scalable solutions before anyone has to ask
- Actively integrate AI tools into daily workflows - not as a gimmick, but as a genuine productivity multiplier
Our take
Founded in 2014, Havenly Brands has grown to be a major player in the online interior design space. It operates the brands Havenly, Interior Define, Burrow, The Citizenry, The Inside and St. Frank - delivering ways for people to more easily make their spaces their own.
One of the ways it does this is by connecting consumers with professional interior designers and product purchase recommendations through the Havenly platform. These consultations put the company ahead of simple visualization services, by making what is typically an inaccessible service affordable to more people.
Along with the sector at large, Havenly Brands has seen a healthy upswing in recent years. As it continues to build out its family of brands, its unique approach to the interior design business could see it win big.
Freddie
Company Specialist at Welcome to the Jungle
Insights
-4% employee growth in 12 months
Company
Funding (last 2 of 6 rounds)
Jun 2021
$28m
SERIES C
Oct 2019
$32m
SERIES C
Total funding: $85.9m
Company HQ
River North Art District, Denver, CO
Leadership
Lee (Motayed) Mayer
(Co-Founder & CEO)A Columbia and Harvard Business School graduate who started out in Strategic Development at Canon. They also worked at Bain & Company from 2009 to 2011.
Emily Motayed Lancaster
(Co-Founder)They have an MBA from the Wharton School and were Chief of Staff at Bread. They also co-founded Nurture& and Livi Beauty.
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