Office Manager, Docplanner
+ Share options plan after 6 months working with us
More information about location
Booking platform and management software provider for doctors
Job no longer available
Booking platform and management software provider for doctors
1001+ employees
Job no longer available
+ Share options plan after 6 months working with us
More information about location
1001+ employees
Company mission
To make the healthcare experience more human, via free doctor reviews and bookings for patients, and practice management tools for doctors.
Role
Who you are
- 3+ years of relevant experience working as an Office Manager. International exposure will be a plus
- Ownership - in terms of managing end-to-end office processes, building relationships across the business, improving the way we do things and thinking out of the box how we can make our workplace a good place to be
- Great prioritization and attention to detail - You know that in talent acquisition, it's the small things that make a difference, and basics done really, really well make us stand out as a business
- Great cross-team integration skills with different stakeholders
- Tools used: It's a must a solid knowledge of Microsoft Office, especially Excel and Word. It is a strong plus to have relevant experience with Travel perk or similar platforms. Nice to have: knowledge of Captio, Payhawk, or any other similar software
- English level is high enough to communicate in an international environment. Fluency in Spanish is required for the daily doing of this role. Knowledge of Polish is a strong plus
What the job involves
- We are looking for an Office Manager to join our Barcelona office! The Office Manager is our first point of contact for all workers and visitors in our Barcelona office
- You’ll work proactively and be guided by our Head of Finance and the rest of the group's Office Managers
- Knowing how to prioritize tasks, being able to multitask easily, and having the patience of a saint - you’ll need all of these to keep the office running at the high standards our team is used to. This is a dynamic role with the opportunity to shape it into your own
- Coordinate and Support Events: Organize and ensure smooth execution of both internal and external events
- Prepare Offsite Meetings: Oversee logistics, from accommodations to on-site arrangements, for a seamless team experience
- Manage Visitor Access: Oversee temporary visitor access and ensure smooth entry, parking, and transport
- Streamline Office Supplies: Lead partnerships for essential supplies and welcome packs, catering to team needs across departments
- Negotiate Service Contracts: Handle office-related provider contracts and optimize tariffs for cost-effectiveness
- Facilitate Internal Communication: Support efficient communication and document flow within the company
- Support New Hires: Collaborate with People Experience to ensure a smooth onboarding experience for new team members
- Handle External Contacts: Manage incoming communications via phone, mail, and visitor interactions
- Oversee Shipments and Travel: Organize shipments and coordinate domestic and international travel logistics
- Maintain Office Budgets and Policies: Optimize office expenses and ensure up-to-date policies and databases
- Manage Company Flat Maintenance: Ensure comfortable and functional accommodations for our team
Application process
- 30 min first intro call with Global Office manager to give you more insight into the role, the team, and to get to know you a little better
- Remote interview with our Head of Finance and People Experience (45 min)
- Business exercise to better understand your skills and experiences, based on a few days’ preparation time and a 60 min working meeting with our management team
- Final meeting with internal Office manager team
Our take
Healthcare platform Docplanner has become a major player in the European healthtech market in the decade since it was founded. The company offers a suite of administrative tools for 30M patients and around 2M doctors worldwide, including workflow digitisation and appointment booking services. The company currently operate in 13 countries, hit Unicorn status in 2021, and has been riding a recent wave of digital transformation and workforce overburdening in the healthcare sector which has spurred on demand for precisely the kind of services they provide. So it’s safe to say business is going well.
What is most compelling about Docplanner’s business journey has been its long-brewing competition with their direct competitor, the fellow Unicorn and better-funded Doctolib. The tête-à-tête with this French/German rival has seen both parties making aggressive European expansion with national acquisitions - Doctolib in Italy, France, and Germany; Docplanner in Turkey, Poland, Spain, and Latin America. With Docplanner’s 2021 acquisition of German parallel platform Jameda, however, they are making moves on Doctolib’s home turf. The company has also acquired MyDr, a leading Polsih tech solutions provider.
These broad consolidation moves represent a maturation of the healthtech market which will serve both competitors well. Docplanner is certainly a key and aggressive contender in this race - and this company isn't going anywhere any time soon.
Freddie
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (last 2 of 6 rounds)
May 2019
$84.3m
SERIES E
May 2017
$15.8m
SERIES D
Total funding: $133.3m
Company benefits
- English classes
- Stock Option plan
- Free health insurance & wellnes Ifeel platform (unlimited)
- Corporate access with Andjoy colaboration
- Off days package
- Additional paid holiday on your birthday to celebrate with your loved ones or to have a self-care day!
- Flexible working hours
- Working from home policy (up to 3 days per week)
Company values
- Leave your comfort zone
- Focus on results not tasks
- Give feedback now, directly
- Keep it simple
- Do what you love
- Hustle, hit, never quit
Company HQ
Czyste, Warsaw, Masovian Voivodeship
Articles
Leadership
Mariusz Gralewski
(CEO)A Computer Science graduate from Warsaw University of Technology.
Luca Puccioni
(CEO)Previously Vice President and Chief Sales Officer at Groupon, he subsequently worked as Director for Southern European Sales at HomeAway.
Lucek Samulowski
(CPO)Previously Senior HR Business Partner at Unilever, he went on to serve as Head of HR at GoldenLine Sp.
Salary benchmarks
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