Legal Operations Specialist, UTA
The salary range for this role is $30 – $50/hour
More information about location
Office located in Beverly Hills, CA
Talent & entertainment agency
Be an early applicant
Talent & entertainment agency
1001+ employees
Be an early applicant
The salary range for this role is $30 – $50/hour
More information about location
Office located in Beverly Hills, CA
1001+ employees
Company mission
To shape talent, build careers, and tell stories.
Role
Who you are
- This role is ideal for a collaborative problem-solver who is energized by learning, comfortable navigating ambiguity, and eager to understand how things work and identify ways to make them better
- The successful candidate thrives in a fast-paced environment, adapts quickly to changing priorities, maintains exceptional attention to detail, and approaches unfamiliar challenges with curiosity and a solutions-oriented mindset
- Bachelor’s degree
- 3+ years of experience in legal or people operations, legal administration, or project management in a legal setting required
- Experience supporting legal operations workflows and contract databases
- Advanced proficiency in Microsoft Excel, Word, PowerPoint, and Outlook
- Strong organizational, analytical, drafting, and project management skills, with exceptional attention to detail
- Demonstrated curiosity and willingness to learn new subject matter, systems, processes, and technologies; asks thoughtful questions and proactively seeks to understand the “why” behind the work
- Ability to manage competing priorities, exercise sound judgment, and work effectively in a fast-paced environment
- High level of professionalism and discretion, including the ability to maintain confidentiality and appropriately handle sensitive information
- Proficiency in legal technology platforms (e.g., contract management, e-billing, document management)
- Experience working in a law firm or in-house corporate legal department, entertainment industry exposure is a plus
What the job involves
- UTA seeks a highly organized, proactive, and analytical Specialist, Legal Operations, to support the Director of Legal Operations in driving efficient processes and initiatives across the Legal department
- Maintain and organize legal documentation, ensuring accuracy, accessibility, and consistency across contract databases and knowledge management systems
- Work under the direction of the Director of Legal Operations and collaborate with cross-functional partners, including Finance, IT, and People, to streamline legal operations workflows and improve efficiency
- Under the direction and review of UTA’s internal Employment Counsel, populate first drafts of approved form employment agreements and other template-based agreements and organize and maintain any updates to the Legal Department’s library of form agreements
- Support outside counsel spend management and billing processes, including tracking legal invoices, reviewing billing submissions for accuracy, and coordinating follow-up as needed
- Assist with certain aspects of the monthly Legal department accrual and budget review
- Support pre-litigation and litigation matters by coordinating legal holds, assisting with targeted email searches and discovery collections, supporting document review and production, and tracking key timelines and deadlines
- Support evolving Legal department priorities and special projects, adapting quickly to changing needs and shifting deadlines
- Assist with compliance, risk management, and other legal department initiatives as needed
Our take
Founded in 1991, UTA represents some of the world’s most acclaimed and recognised figures - from actors and athletes to writers and digital influencers. These include Lizzo, The Coen Brothers, Bad Bunny and Timothee Chalamet.
The entertainment landscape is in a permanent state of flux, but the boom of digital and social media has brought rise to new kinds of talent. To remain on the cultural pulse, UTA has expanded its business into gaming, digital media and influencers, as younger consumers spend more time playing games or watching social content over traditional media.
With the acquisitions of Fletcher & Company and Curtis Brown, UTA took on the estates of esteemed literary figures like John le Carré and Ian Fleming. This reflects a larger competition between agencies to acquire intellectual property to develop into content. In doing so, UTA hopes to find competitive edge over other dominant agencies, WME and CAA.
Freddie
Company Specialist at Welcome to the Jungle
Insights
10% employee growth in 12 months
Company
Company HQ
Beverly Hills, CA
Leadership
Jeremy Zimmer
(Co-Founder & CEO)Has served as CEO for UTA since 1991.
Jim Berkus
(Co-Founder & Chair)Served as a partner at Leading Artists Agency, which merged with Bauer-Benedek Agency to form UTA.
Peter Benedek
(Co-Founder & Owner)Also served as a partner at Bauer-Benedek Agency.
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