Part-Time Office Administrator, Rootly
5 days a week in office (Downtown Toronto)
AI-powered on-call and incident response
Be an early applicant
AI-powered on-call and incident response
21-100 employees
Be an early applicant
5 days a week in office (Downtown Toronto)
21-100 employees
Company mission
To be the go-to way companies respond when things go wrong, helping every organization to be more reliable.
Role
Who you are
- You must be able to work on-site in downtown Toronto for most of the shifts
- Available for 1–2 hours per day, Monday to Friday to start, with flexibility to have more hours when needed (definitely during our office move and busy periods)
- Highly organized and detail-oriented – you notice when things are out of place or running low
- Reliable, punctual, and comfortable working fairly independently with light oversight
- Strong communication skills and a straightforward, no-drama approach to getting things done
- Comfortable with basic tech tools (Google Workspace, Slack, etc.) and willing to learn simple IT tasks
- Prior experience in office administration, facilities, retail, or hospitality
- Experience planning events or coordinating logistics
- Demonstrated ability to prioritize tasks, meet deadlines, and adapt to changing priorities
- Ability to handle confidential information discreetly and responsibly
- Interest in People Operations / HR and growing into a broader role over time
- If this sounds like the kind of challenge and opportunity you’re looking for, apply now and let’s build something great together
What the job involves
- Rootly is looking for a part-time Office Administrative Assistant to keep our downtown Toronto office running smoothly and support our team as we grow. This role starts very small (1–2 hours per day, weekdays) with the potential to increase hours over time
- You must be able to work on-site in downtown Toronto for most of the shifts
- Day-to-day (starting scope – 1–2 hours/day):
- Restock office supplies, snacks, and kitchen items
- Keep cupboards, storage areas, and common spaces organized and tidy
- Receive, organize, and distribute deliveries
- Flag low stock and place simple re-orders as needed
- Organize office events, team socials, and happy hours
- Place lunch orders for the team
- Handle basic IT tasks (e.g., setting up monitors, wiping old laptops, simple troubleshooting, liaising with IT support when needed)
- Early next year – office move support:
- Help coordinate logistics for our office move (scheduling movers, vendors, etc.)
- Assist with ordering and tracking new furniture and equipment
- Label, pack, and unpack office items
- Set up and organize the new office space (supplies, storage, shared areas)
- Future / expanded responsibilities (as the role grows):
- Support booking travel for team members (flights, hotels, basic itineraries)
- Help organize internal documents and shared drives
- Potential to grow into People Operations support:
- Preparing onboarding materials and documents for new hires
- Helping with simple HR/admin tasks and employee experience projects
Our take
Responding to incidents is a vital function in any business, with the way teams handle issues massively affecting how the company looks to users and stakeholders. With this in mind, Rootly supplies an incident management platform for users to automate tedious parts of their incident response workflows, and ultimately react quicker to problems.
Rootly's automation can be applied to much of the incident response process; such as paging responders, creating incident reports, tracking progress and reporting to stakeholders. Importantly, it can be employed directly from Slack, meaning users can enact responses without switching between platforms.
Rootly is used by a vast range of companies, from startups to members of the Fortune 100, and its clientele includes the likes of Cisco, Shell, NVIDIA, and Grammarly. Its winning of the 2023 CyberSecurity Breakthrough Award is another stamp of approval for the company. With strong funding secured from Silicon Valley Bank (days before the latter's collapse), Rootly plans to expand product development and invest in sales and marketing to grow its global presence.
Steph
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (last 2 of 3 rounds)
Aug 2023
$12m
SERIES A
Jul 2021
$3.2m
SEED
Total funding: $15.4m
Company HQ
Civic Center, San Francisco, CA
Leadership
JJ Tang
(Co-Founder & CEO)Former Senior Product Manager at Instacart. Worked at IBM for 3 years, ultimately as Senior Product Manager for IBM Cloud.
Quentin Rousseau
(Co-Founder, CTO & CISO)Former Lead Engineer at Mylk Guys. Co-founded PopSQL, and was Senior Reliability Engineer at Instacart.
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