Executive Assistant, Confluent

• Bachelor’s degree required
• Minimum of 7 years of experience as an executive assistant, with a preference for candidates with a background in engineering
• Exceptional interpersonal skills to drive alignment and ensure execution accountability across teams
• Comfortable working across US and international time zones
• Strong organizational skills with a keen eye for detail
• Proven ability to work independently and manage multiple priorities in a dynamic environment
• Analytical skills and problem-solving ability to address diverse issues effectively

Desirable

• We are looking for a seasoned Executive Assistant with a background in engineering to support two executives in the Engineering department
• In this role, you will play a crucial part in managing complex schedules, driving business priorities, and enhancing team collaboration
• Your ability to manage through change and growth, while maintaining exceptional organizational standards, will be key to your success
• Calendar Management: Proactively and strategically manage complex calendars, understanding business priorities to keep schedules organized and optimized
• Meeting Support: Attend select internal meetings to capture and distribute notes, key takeaways, action items, and deliverables. Track and follow-up on deadlines to ensure timely completion of projects
• Documentation: Prepare presentation materials and other documents using Google Suite and other tools for internal and external meetings
• External Meetings: Manage and track complex external meetings, including follow-ups and action items. Ensure all relevant information is organized and accessible
• Information Synthesis: Convert verbal and written communications into actionable notes, tasks, and deliverables. Direct follow-up to appropriate team members as needed
• Background Preparation: Gather and prepare information for discussions and meetings to ensure thorough and informed conversations
• Project Management: Assist with ad-hoc tasks and projects, collaborating with cross-functional teams to prioritize and achieve business objectives
• Event Coordination: Plan and coordinate logistics for team meetings, all-hands meetings, town halls, and other events
• Central Contact: Act as the main point of contact for department activities, including team meetings, off-sites, and social events
• Travel & Expense Management: Arrange domestic and international travel and process travel expense reports. Maintain organizational charts and email distribution lists