Workplace Project Manager, Wise

• Demonstrable experience leading or supporting projects, ideally within a workplace setting
• Strong detail orientation and analytical skills
• Ability to manage a range of different stakeholders with patience and persistence
• Fluent in English, both verbal and written
• Demonstrable financial and data literacy experience, including budget management
• Excellent interpersonal and networking skills
• Strong verbal and written communication skills, including presenting and storytelling
• Great organisational, multitasking, and problem-solving skills
• A continuous improvement mindset, with the ability to think ‘big picture.’
• Knowledge or a keen interest in commercial property, workplace, or construction

Desirable

• We are looking for a Workplace Project Manager to lead and drive the successful delivery of multiple workplace fit-out projects, ensuring meticulous project management, exceptional stakeholder engagement, and optimized resource allocation to achieve project objectives and corporate goals
• You will ensure that all office spaces are delivered to high standards of quality, innovation, and best practices
• Establish and lead project teams comprising internal and external stakeholders, guiding multiple workplace projects through all phases from initiation to closure to deliver office spaces to a high standard of quality
• Collaborate with cross-functional teams to develop and manage agreed-upon scope, schedule, and budgets for projects, while applying innovation and industry best practices
• Validate project needs against wants, ensuring internal customer expectations and project objectives are met
• Be accountable for the design, construction, commissioning, and handover of our spaces, proactively overcoming hurdles throughout the process
• Proactively manage project reporting and dashboards, including cash flow forecasting and status updates (project health, risks, issues, resourcing, and schedule)
• Gather and analyse various workplace data and metrics, such as headcount forecasts, to provide reports and deliver insights
• Develop detailed business cases for projects, including decision criteria, financial analysis, and timelines to support informed decision-making
• Build financial models to compare CAPEX and OPEX impacts of different scenarios, partnering closely with the Finance team
• Perform space utilisation analysis to inform future needs and identify opportunities for efficiencies; determine the impact of space use on future plans
• Manage project budgets, project estimating, change orders, and day-to-day cash-flow management to ensure projects are delivered on budget
• Lead the end-to-end procurement process for vendors, including drafting RFPs, negotiating commercial terms, contract management, and on-site supervision
• Champion a culture of innovation by integrating cutting-edge practices and technologies into project delivery to enhance quality and efficiency
• Seek continuous improvement of the delivery process, leveraging insights from post-project reviews and industry benchmarks
• Support the Program and Change Manager in delivering the annual program by leading key projects in the workplace annual program
• Coordinate with the Program and Change Manager to align project goals with the overarching annual program objectives
• Develop comprehensive communication plans for projects, collaborating with internal communications teams to ensure activities run according to plan
• Engage with stakeholders and provide updates on the activities led by the Workplace Projects Team
• Facilitate and design internal change workshops and initiatives, such as ‘change champions,’ supporting stakeholders through the change management journey
• Contribute to our half-yearly Global Workplace Team planning cycles and help with coordination
• Suggest and implement ideas to drive continuous improvement within the team
• Contribute to the development of Wise’s workplace strategy; attend industry events and network with other workplace professionals to evaluate the applicability of their insights and ideas for Wise and our culture