Team Assistant & Office Manager, Treefera

• We seek someone highly organised, emotionally intelligent, and adept at prioritising and handling communication with discretion
• This role suits someone who enjoys a flexible, fast-paced setting and values autonomy
• 1 - 2 + years’ experience as a high-performing PA or Team Assistant, with proven ability to take on Office Management responsibilities in a fast-paced, high-growth environment
• Proficiency in extensive diary management for key personnel
• Outstanding organisational and time management skills
• Ability to anticipate needs and think several steps ahead
• Excellent communication skills (both written and verbal) and strong attention to detail
• Discretion, confidentiality, and emotional intelligence
• Ability to juggle multiple priorities and adapt quickly to changing needs
• Comfortable working independently and taking ownership in a fast-paced environment
• Proficiency in Google Workspace, Slack, and other productivity tools
• Team player – willingness to “muck in” and help colleagues
• Brings fresh, creative ideas to team-building and morale-boosting initiatives including monthly team socials
• Bring energy and create a welcoming attitude to the role by making the office a place where people enjoy coming to work!

Desirable

• Treefera is a dynamic organisation focused on efficiency, team unity, and a positive work environment
• We are building something exceptional and need a team member who is eager to contribute to process optimisation and initiative advancement
• EA to Founders and support for the GTM team
• Extensive diary management, prioritising, scheduling, and coordinating meetings across multiple time zones, often adapting plans at short notice
• Organising travel itineraries, accommodation, and logistics for business trips
• Preparing meeting agendas, briefing notes, and presentations as required
• Acting as a key liaison between the executives and internal/external stakeholders
• Supporting with investor, board, and high-priority client communications when needed
• Managing expenses, reimbursements, and other administrative tasks efficiently
• Plan and coordinate team events, workshops, and meetings to foster team collaboration and morale
• Support onboarding of new employees, including equipment provision, account setups and toolkits for a seamless start
• Manage and organise office operations and procedures, ensuring a tidy, safe and efficient workspace for employees and visitors
• Oversee and liaise with vendors for merch, office supplies and equipment as needed
• Handle mail, deliveries, and distribution of documents as required
• Coordinate office moves and reconfigurations as required