Legal Operations Specialist, SpaceXAI

• The ideal candidate is detail-oriented, commercially minded, and comfortable operating in a fast-paced environment with confidential information and shifting priorities
• Bachelor’s degree preferred or equivalent practical experience
• 5+ years in legal operations, legal finance, or a closely related role supporting in-house legal teams
• Hands-on experience administering and managing Legal Tracker (or equivalent e-billing / matter management systems) as a primary responsibility
• Demonstrated experience controlling outside counsel spend through billing guidelines, invoice review, rate management, and reporting
• Proficiency with DocuSign, Adobe Acrobat Pro, Google Workspace, Notion, and Slack
• Excellent organizational, time-management, written, and verbal communication skills
• Proven ability to prioritize and execute multiple workstreams in a fast-paced environment

Desirable

• SpaceXAI is seeking a Legal Operations Specialist to own the systems, workflows, and spend controls that keep the legal function running at high speed
• The core of this role is Legal Tracker: you will administer, optimize, and operationalize the platform so outside counsel matters, invoices, accruals, and reporting are accurate, timely, and useful to legal leadership
• You will set the operating cadence for legal operations, tighten outside counsel spend, improve intake-to-close workflows, and use AI tools where they materially reduce manual work
• Own Legal Tracker as the system of record for matters, outside counsel engagement, e-billing, invoice review, accruals, and legal spend reporting
• Configure and maintain Legal Tracker workflows, user access, matter taxonomy, rate cards, billing guidelines, and approval paths
• Drive invoice quality and compliance with outside counsel guidelines; identify leakage, duplicates, non-compliant time entries, and opportunities to reduce spend
• Produce reliable spend, matter, and vendor reporting for legal leadership; translate data into clear recommendations
• Partner with attorneys and finance on matter setup, budgets, accruals, and close processes
• Manage day-to-day legal operations, including tracking and optimizing outside counsel spend
• Coordinate special projects and cross-functional initiatives as priorities shift
• Maintain organized systems and workflows; proactively identify and implement process improvements, with a focus on leveraging AI tools
• Handle highly confidential and sensitive information with professionalism and discretion
• Provide high-level operational support to senior legal leadership