Implementation Operations Specialist, Doxel

• 2+ years in software operations, implementation support, project coordination , or a similar multi-stakeholder coordination role
• Comfortable holding many threads at once — you can coordinate several workstreams that each depend on other people without losing track of any
• Process and structure-driven, with a real method for tracking dependencies and making sure nothing slips
• Meticulously organized with excellent written communication skills
• Coachable and self-aware — you take direction well, learn why the system works, and bring your own perspective once you have the context
• Proactive and self-motivated, you’re a beacon of positivity and enthusiasm
• High aptitude and willingness to continually learn new technologies
• Adaptable to ever-evolving processes, with strong personal initiative to execute
• Comfortable supporting US and EMEA times
• Travel to our mandatory quarterly business reviews (QBRs) 4X per year and additional travel as needed

Desirable

• You’ll be the engine that keeps customer onboardings moving
• Working directly under Doxel’s senior Enterprise Implementation Manager, you’ll own the coordination layer of implementation: knowing exactly what each onboarding needs, tracking it across the internal teams who supply it, and chasing down the gaps before they slip
• When a project stalls because a file is missing or a stakeholder went quiet, you’re the person who catches it first
• This is a hands-on, detail-heavy role for someone who takes pride in making sure nothing falls through the cracks
• You’ll start by supporting your manager’s accounts and, as you prove you can reliably drive onboardings to completion, you’ll earn increasing direct ownership of customer relationships and accounts of your own
• If you like seeing the impact of your work in days, not quarters, and you want a clear path to grow into a full implementation role, this is that opportunity
• Own the requirements for each onboarding in your portfolio — know what “done” looks like and track every open item against it
• Coordinate across the internal teams who supply pieces of each implementation, holding them accountable for deliverables on time
• Request, arrange, validate, and prepare onboarding files to ensure timely, accurate delivery
• Track status across multiple concurrent onboardings and surface what’s outstanding, stuck, or at risk before it becomes a problem
• Flag risks early to your manager with the context needed to act — and propose a path forward, not just the problem
• Liaise between department stakeholders to keep everyone aligned on project status
• Support customer-facing communication on assigned accounts, growing into direct ownership as you build trust and judgment
• Communicate clearly and concisely in writing — email and async updates are the primary way work gets done
• Spot friction in how onboardings run and bring observations forward to help improve the process
• What Success Looks Like:
• Earn increasing ownership of customer-facing accounts as you demonstrate judgment and reliability in driving onboardings to completion
• Spot friction in how onboardings run and bring recommendations forward to improve the process for the organization
• Manage multiple concurrent onboardings and customer projects