Administrative Assistant, Motorola Solutions
Finance Leadership Team
$53.6-85.8k
More information about location
1-2 days a week in office
Communication software for public safety & enterprise
Job no longer available
Communication software for public safety & enterprise
1001+ employees
Job no longer available
$53.6-85.8k
More information about location
1-2 days a week in office
1001+ employees
Company mission
To build and connect safety and security technologies in our never-ending pursuit to keep people safer everywhere.
Role
Who you are
- 3+ years of experience as an Personal Assistant, Administrative Assistant and/or Executive Assistant
- Strong proficiency with office productivity projects (Google products such as Gmail, Google Docs, Google Sheets, and Google Slides, or Microsoft Office such as Excel, Work, Outlook, Power Point)
- Proven experience as an administrative assistant or in other related positions
- Excellent oral and written communications skills; organization and planning skills
- Strong problem-solving skills; willingness to assist where needed and solve problems as they arise (scheduling conflicts, logistical issues, etc)
- Ability to prioritize tasks, manage multiple deadlines, and maintain a high degree of accuracy and attention to detail
- Must be able to manage a diverse, complex, high volume workload; think proactively, creatively, independently, and analytically
- Must have a professional, team-focused demeanor at all times, especially when dealing with high-level teams
- Ability to collaborate effectively with colleagues and build strong relationships across the organization
What the job involves
- This is an exciting opportunity to support the Finance Leadership Team, which oversees a broad spectrum of critical functions
- The Finance Leadership Team plays a crucial role in driving financial performance, managing risk, and ensuring operational efficiency across the company
- The team works collaboratively to provide data-driven insights and strategic guidance to support decision-making at all levels
- This dynamic environment requires a high degree of coordination and collaboration, as the Finance Leadership Team offices interact with numerous stakeholders across the organization, including senior leadership, business unit heads, functional teams, as well as external partners
- The Administrative Assistant to the Finance Leadership Team will serve as a critical partner in managing the team's day-to-day activities, facilitating communication across the organization, and ensuring the smooth execution of strategic initiatives
- Meticulously manage the Finance Leadership Team's complex calendar with scheduling, and prioritization of meetings and appointments
- Coordination with legal secretarial organization around signature, proof of address, validation of identification (passports, drivers license), background checks, apostille and notarization
- Similar administrative tasks for all Motorola Solutions legal entities worldwide, including authorizations to enable Delegations of Authority, Banking resolutions, selling or RFP specific requirements, bylaws, minutes and resolutions, statutory tax and financial statement filings and other duties as assigned
- Organization and coordination with local legal secretarial and other sales operations teams who are requesting the completion of additional forms, identification/validation meetings, and other similar tasks from the CAO in order to enable sales activities within the bid compliance processes locally
- Affixing electronic signatures to reduce the amount of signature requests that require physical paperwork and postage expense, etc
- Coordinate group meetings, team/training events and handle all meeting logistics such as venue, catering, agenda/meeting minutes, etc
- Collaborate cross-functionally with assistants to CEO, COO, and other senior executives
- Support in assigned project based work as necessary (slide preparation for town halls, operations reviews, leadership meeting prep work, video creation, etc)
- Assist with special projects and initiatives conducting research, submittal of documentation, analyzing data, and preparing presentations
- Process expense reports, track reimbursements, and maintain accurate financial records
- Facilitate communication between internal and external stakeholders handling inquiries, filtering information, and ensuring timely and effective communication
- Arrange domestic and international travel, including flights, accommodations, and ground transportation
- Maintain the highest level of confidentiality and discretion in handling sensitive information
Our take
Motorola Solutions is a leading provider of communication and software solutions tailored for public safety and enterprise sectors. Its extensive portfolio includes mission-critical radios, command center software and video security systems designed to enhance operational efficiency and safety.
The company's focus extends beyond mere hardware, as it emphasizes integrated software solutions that facilitate communication and data management. This integration of hardware and software ensures clients can respond promptly and effectively to challenges.
Looking ahead, the company is opening a new R&D center in Cork, creating 200 jobs to advance land mobile radio technology. This investment supports its growth and innovation, building on its existing Irish presence and recent acquisition of Tetra Solutions.
Kirsty
Company Specialist at Welcome to the Jungle
Company
Company benefits
- Flexible work models
- Paid time off
- Paid parental and family leave
- Health care benefits
- Global wellness resources
- Employee assistance programs
- Rotation programs
- Mentor relationships
- Learning and development opportunities
- Retirement benefits
- Employee bonuses
- Stock grants & employee stock purchase plans
Company HQ
West Loop Gate, Chicago, IL
Leadership
James J. O'Connor
(Co-Founder)Co-founded Motorola Solutions in 1999. Founder and Chairman of Chicagoland Entrepreneurial Center and 1871. They are also the Global Head of Venture Capital and Managing Director at William Blair.
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