Executive Assistant, Mozilla

• At least 5 years of experience supporting senior leaders in complex, mission-driven or matrixed organizations
• Proven ability to manage competing priorities with excellent judgment, discretion, and professionalism
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Demonstrated experience working across time zones in remote or hybrid environments
• High degree of integrity and comfort handling confidential information
• Proficiency with Google Workspace, Zoom, and asynchronous collaboration tools

Desirable

• The Executive Support function sits within Strategic Operations and exists to enable Mozilla Foundation’s senior leadership to operate with clarity, focus, and impact.
• The team provides high-quality administrative and strategic support that strengthens coordination across executive portfolios, builds strong internal and external relationships, and ensures smooth day-to-day operations in a fully distributed, mission-driven organization
• This Executive Assistant role will provide dedicated support to three senior leaders: the Chief Operating Officer (COO), the VP, Strategic Communications, and the VP, Finance & Administration. Working closely with these executives, the EA plays a critical role in enabling effective leadership, supporting organizational priorities, and reducing operational friction across multiple functions.
• This EA role is based remotely in the UK
• Manage complex and evolving calendars across multiple time zones, prioritizing effectively and anticipating conflicts
• Coordinate meetings end-to-end, including preparation, agendas, briefing materials, and follow-up on action items
• Plan and manage domestic and international travel, including itineraries, visas (where applicable), and logistics
• Handle administrative processes such as expenses, approvals, correspondence, and document management
• Serve as a key liaison between executives and internal and external stakeholders, exercising sound judgment and discretion
• Support logistics for executive participation in meetings, events, presentations, and convenings
• Track commitments and ensure timely follow-through on executive action items
• Provide backup support to other Executive Assistants during absences
• Proactively anticipate executive needs and surface solutions before issues arise
• Assist with preparing documents, slide decks, and briefing materials
• Continuously look for ways to improve systems, tools, and processes that enable executive effectiveness
• Here are some projects you'll likely work on in your first 6 months:
• Establish trusted working rhythms with the COO, VP Strategic Communications, and VP Finance & Administration, including preferences, priorities, and communication styles
• Take full ownership of complex, multi–time zone calendars and meeting coordination
• Streamline scheduling, travel, and administrative workflows across the three executive portfolios
• Support logistics and preparation for leadership meetings, cross-functional forums, and external engagements
• Build strong working relationships with other Executive Assistants and Executive Program Managers across Mozilla Foundation
• Identify opportunities to improve executive support processes and documentation in a remote-first environment