Executive Assistant, Amazon

• Knowledge of Microsoft Office products and applications
• Experience as an Executive Assistant
• Experience with executive level calendar management
• Experience with domestic or international travel coordination

Desirable

• Amazon Devices International is looking for an experienced Executive Assistant who wants to work in a fast-paced, exciting, and dynamic organization on a 12 month Fixed Term Contract
• We are seeking a resourceful, self-motivated, highly organized, and efficient Executive Assistant to support two directors and their teams
• This role requires outstanding planning, time management, and organizational skills
• The right candidate will have a strong sense of ownership and bias for action, be customer service-oriented, and have the ability to meet tight deadlines and change direction at a moment’s notice
• Having a high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives is imperative to ensure success
• The successful candidate will possess the ability to complete complex tasks quickly and autonomously, react with appropriate urgency to situations that require a quick turnaround, and take effective actions without having to know the whole picture
• The ideal candidate must be able to work successfully in a team environment, and build effective working relationships inside and outside the group
• This role is a 12 month FTC
• Provide executive support to 2 Directors and work closely with the leadership team, and other Executive Assistants to provide support to the organization
• Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure required actions are addressed in a timely manner
• Track and help drive completion of key deliverables and follow up on outstanding items
• Management of complex scheduling (internal and external)
• Arrange worldwide travel itineraries for the Directors, e.g. booking travel and accommodation plus any further requirements
• Handle administrative tasks as required, e.g. expense reports, POs, space planning and more
• Serve as a business partner ensuring strategic, proactive and thoughtful support of the business cycle
• Organize, execute, and assist with team activities (staff meeting agendas, all-org meetings, off-sites, and team social events)