Executive Assistant, Okta
$98-148k
+ Bonus + Equity for eligible roles
Management platform securing resources from cloud to ground
Job no longer available
Management platform securing resources from cloud to ground
1001+ employees
Job no longer available
$98-148k
+ Bonus + Equity for eligible roles
1001+ employees
Company mission
To improve the connections between people and tools to make companies more productive and secure.
Role
Who you are
- The environment is fast-paced, and the right person has the ability to take initiative, is professional, quick, creative, and motivated
- The ideal Executive Assistant is dedicated to the Executive and her/his success
- The Executive Assistant is committed and has the ability to stay a step ahead of the Executive
- The ideal candidate will have the professional experience and behaviors that drive efficient execution and strategic thinking
- 5+ years of experience supporting Sr. level Executives with a strong preference for supporting more than one senior-level executive (VP/SVP)
- Logistics Mastery: Extensive experience with complex schedules and logistics across multiple time zones, utilizing web-based scheduling and collaboration tools
- Proactive Ownership: Dedicated, with the ability to anticipate next steps and make appropriate judgment calls autonomously
- Results & Detail: Extraordinary time management skills and attention to detail. Must effectively work on multiple projects, lead priorities, and accurately set expectations
- Communication & Composure: Excellent verbal and written communication skills and a proven ability to interact in a professional and composed manner with all internal and external stakeholders (Customers, Board Members, etc.)
- Confidentiality: Complete confidentiality on all business matters
- Adaptability & Teamwork: Ability to quickly learn new tools, maintain a positive and energetic attitude in a demanding environment, and work well with a variety of personalities, embracing teamwork
- Adaptable – has demonstrated flexibility in the face of change
- Organized - has good time, space and task management skills
- Proactive - has the ability to foresee problems and prevent them by taking action
- We are not looking for someone who checks every single box - we’re looking for lifelong learners and people who can make us better with their unique experiences
What the job involves
- Okta is hiring an Executive Assistant to provide a wide array of administrative, logistical, and project-related support to the SVP and VP of Product Marketing
- This role will have a high amount of visibility and is pivotal in optimizing executive time, acting as a go-to connector between executives, the team, and external partners to drive priorities forward
- You'll proactively manage complex executive calendars with scheduling across time zones and competing priorities
- Organize and manage travel logistics for high-stakes international trips, handling complex itineraries with multiple legs
- Prepare high-level meeting materials, presentations, and maintain the organizational activity calendar
- Manage, process, and submit all timely and accurate expense reports, ensuring expenses adhere to company protocols
- Coordinate high-stakes meetings, both internal and external customers, with a sense of urgency, ensuring all logistics are handled
- Handle logistics for large team events, off-site meetings, and departmental All Hands, including assisting with slides and managing Q&A segments
- Partner with the executive to define the goals, agenda, and overall vision for off-sites, managing the budget and confidential information
- Take meeting minutes for key discussions, ensuring action points are clearly documented and followed up
- Coordinate tasks and track progress across multiple medium to large projects, ensuring timelines are met and maintaining detailed documentation
- Act as the primary liaison between the executives, staff, and external clients, managing communications effectively
- Resolve complex scheduling conflicts and manage multiple, competing executive priorities, ensuring timely execution of tasks
- Proactively monitor executive calendars one month out, alerting managers of rolling conflicts
Our take
Okta started off as an identity company where organisations, large and small, could tap into the company to have a single sign-on interface to access all cloud applications now centralised. Okta has since expanded to provide identity management at the device as well as the server level.
The new approach towards network security is increasingly based on identification and authentication, and Okta is on track to become the go-to vendor in the space. They aim to do so by developing products that enable people to access applications and other tools more smoothly and securely than ever before.
Okta has taken strides towards expansion through significant employee growth and shuffling executive leadership. The company has also made lateral moves such as tackling governance concerns, opening up new paths for revenue.
Freddie
Company Specialist at Welcome to the Jungle
Insights
19% employee growth in 12 months
Company
Funding (last 2 of 7 rounds)
Sep 2015
$75m
SERIES F
Jun 2014
$75m
SERIES E
Total funding: $229.3m
Company benefits
- Work from home opportunities
- Health + Wellness
- Financial Benefits
- Pay + Incentives
- Time Off
- Everyday Living
- Resources
Company HQ
The East Cut, San Francisco, CA
Leadership
Todd McKinnon
(CEO)VP of Development at Salesforce.com and has nearly a decade of experience in various engineering and leadership roles at PeopleSoft.
Frederic Kerrest
(Vice Chairman)Worked in Sales and Business Development at Salesforce.com, and previously co-founded high-tech consulting firm Meridian Global Solutions.
Salary benchmarks
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