Office Administrator / Executive Assistant, Ultra

Salary not provided
Excel
Junior and Mid level
New York

More information about location

Office located in Yaphank, NY

Ultra

Defence and security systems

Be an early applicant

Ultra

Defence and security systems

1001+ employees

B2BSecurityEnterprise

Be an early applicant

Salary not provided
Excel
Junior and Mid level
New York

More information about location

Office located in Yaphank, NY

1001+ employees

B2BSecurityEnterprise

Company mission

To develop mission-critical solutions in support of a safer tomorrow.

Role

Who you are

  • High school diploma or equivalent
  • 2+ years of experience in an administrative or office support role
  • Excellent organizational and multitasking abilities
  • Strong written, communication and interpersonal skills
  • Proficiency in MS Office (Word, Excel, PowerPoint), Outlook
  • Attention to detail and problem solving-skills
  • This position requires either a US Person or a non-US Person who is eligible to obtain any required Export Authorization

Desirable

  • Bilingual in Spanish and English preferred
  • Associate’s degree in business administration or related field

What the job involves

  • Responsible for the facility’s day-to-day functioning (such as maintaining company employee directory, managing meetings and other events on company calendar, office moves, distributing building access keys and back-up to security access cards, oversight of general organization and cleanliness of office areas, etc.)
  • Answers phones, greet visitors and follows security procedures
  • Overseeing the office stock and replenishment of office supplies and other facility supplies as required
  • Process incoming/outgoing mail (including classified mail – needs to be packaged a certain way)
  • Arrange and organize lunch or breakfast for meetings or visitors as required
  • Make domestic and international travel arrangements for senior leadership team
  • Submit, process and track expense reports
  • Manage calendars in multiple time zones and meeting coordination
  • Handle sensitive information with confidentiality and discretion
  • Active member of the engagement committee
  • Act as a backup to essential invoicing or shipping functions in support of business needs
  • Undertaking specific projects/ad hoc duties as required

Our take

Ultra is a systems and sub-system provider specialising in solutions for the defence, security, critical detection, and control industries. The company comprises maritime, forensics, and energy divisions, an intelligence and communications division, and a unit working in Precision Control Systems for aerospace.

Ultra operates in the US, Canada, the UK, Australia and New Zealand, working with clients including the US Department of Defense, and BAE. In 2022, Ultra was acquired – to some controversy – by US private equity firm Advent International. Concerns about the sale of a UK defence firm to a foreign entity caused the government to get involved before the deal, only allowing the acquisition under a pile of conditions.

With this development, Ultra is said to be undergoing significant remodelling, and it will be interesting to see how it emerges.

Freddie headshot

Freddie

Company Specialist at Welcome to the Jungle

Insights

-4% employee growth in 12 months

Company

Company values

  • We trust and empower each other, we love to celebrate success and we win as a team. Together, we embrace change and we’re never satisfied until we’ve done what we said we’d do

Company HQ

Marylebone, London, UK

Leadership

Simon Pryce

(CEO, not founder)

Former CEO of BBA Aviation and GKN. They are now the CEO of RS Group.

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