Office Administrator / Executive Assistant, Ultra

• High school diploma or equivalent
• 2+ years of experience in an administrative or office support role
• Excellent organizational and multitasking abilities
• Strong written, communication and interpersonal skills
• Proficiency in MS Office (Word, Excel, PowerPoint), Outlook
• Attention to detail and problem solving-skills
• This position requires either a US Person or a non-US Person who is eligible to obtain any required Export Authorization

Desirable

• Responsible for the facility’s day-to-day functioning (such as maintaining company employee directory, managing meetings and other events on company calendar, office moves, distributing building access keys and back-up to security access cards, oversight of general organization and cleanliness of office areas, etc.)
• Answers phones, greet visitors and follows security procedures
• Overseeing the office stock and replenishment of office supplies and other facility supplies as required
• Process incoming/outgoing mail (including classified mail – needs to be packaged a certain way)
• Arrange and organize lunch or breakfast for meetings or visitors as required
• Make domestic and international travel arrangements for senior leadership team
• Submit, process and track expense reports
• Manage calendars in multiple time zones and meeting coordination
• Handle sensitive information with confidentiality and discretion
• Active member of the engagement committee
• Act as a backup to essential invoicing or shipping functions in support of business needs
• Undertaking specific projects/ad hoc duties as required