Office Manager, OpenGov
$30 - $36 an hour + Bonus
Cloud ERP software for the public sector
Open for applications
Cloud ERP software for the public sector
501-1000 employees
Open for applications
$30 - $36 an hour + Bonus
501-1000 employees
Company mission
To power more effective and accountable government.
Role
Who you are
- 3+ years of experience as either a facilities manager, office manager or administrative assistant
- Experience with G-Suite
- Proven experience as front desk representative, agent or relevant position
- Knowledge of office management and basic bookkeeping
- Strong communication and people skills
- Good organizational and multitasking abilities
- Problem-solving skills
- Customer service orientation
What the job involves
- The Office Manager will ensure that all office responsibilities are executed with excellence. The ideal candidate will have a friendly and easy going personality while also being very perceptive and disciplined. A customer-oriented approach is essential. This role is based in OpenGov's Chicago office. This position is scheduled for 30-40 hours per week, and is benefits eligible
- Greet and welcome guests, candidates, and new hires as well as conduct office tours to first time visitors
- Monitor and supply office materials and food/beverage supplies
- Plan, manage, communicate and oversee in-office events including any catering for office lunches/meetings
- May coordinate messages, appointments, information to callers, file maintenance, department office supplies and mail
- Plan and manage local off-site events
- Manage and maintain the office environment, ensuring it follows brand standards and is clean and presentable
- Oversee ongoing maintenance of our facilities and repairs
- Implement and ensure office safety procedures and OSHA compliance
- Maintain and manage emergency response documentation and testing schedule, safety and evacuation plans, workplace violence plans
- Collaborate and manage relationships with vendors, and manage the procurement approval process where necessary
- Drive efficiency in office procedures and processes, while maintaining workplace excellence through reporting, account management, and documentation upkeep
- Oversee routine employee service requests, maintenance and cleaning tasks to team members ensuring that day-to-day requests are prioritized and completed in a timely manner
- Identify and implement cost-saving strategies, and manage to the budget provided
- Be an ambassador for company culture, including planning and executing office culture events
- Collaborate with leadership to ensure that company values and culture are integrated into daily office operations
- Foster strong internal and external relationships, effectively collaborating across all organizational levels to understand their needs and ensure our workplace supports their objectives
Our take
As the world digitizes, governments must innovate their operations in order to deliver the highest standard of service. OpenGov offers cloud software products to help governments manage performance, improve budgeting, and visualize operational intelligence, as well as providing comprehensive open data.
OpenGov is the leader in local government software. Its cloud-based products, which aided a number of public agencies through the pandemic, include citizen services, procurement, budgeting and planning capabilities - made comprehensive by a series of strategic acquisitions. The company's coherent and integrated software solution significantly reduces the stress on government systems, allowing them to work smarter and better for their citizens.
OpenGov serves over 1,600 governments across the US, and continues to secure new clients. It also has made several partnerships towards improving its range of services which will enable it to remain a powerful tool for governments wishing to digitally transform.
Steph
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (last 2 of 8 rounds)
Feb 2022
$50m
LATE VC
Oct 2021
$50m
LATE VC
Total funding: $228m
Company benefits
- Work from anywhere
- Unlimited vacation
- Mission-driven colleagues
- World-class healthcare
- Professional development
Company values
- What we say we’ll do
- We have passion for the mission
- We drive for customer impact
Company HQ
Trinidad, San Jose, CA
Articles
Leadership
Zachary Bookman
(CEO)Prior to co-founding OpenGov, was a Principal for Formation 8 and a Special Advisor with ISAF in Afghanistan, focusing on rule of law and governance.
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