Payroll Specialist, Standard Bots

• 3+ years of full-cycle payroll experience, including multi-state payroll in the U.S
• Hands-on Workday Payroll experience is required -- processing payroll in Workday, not just viewing reports in it
• Working knowledge of federal, state, and local payroll tax rules, wage and hour law, and FLSA classification
• Experience with payroll GL mapping, reconciliation, and journal entries
• Strong Excel skills and comfort working with large data sets
• Exceptional accuracy and follow-through -- the judgment to spot when a number looks wrong before it goes out the door
• Sound discretion with confidential compensation and employee data
• Clear written communication and the ability to work independently in a remote, fast-moving environment

Desirable

• We're bringing payroll in-house. Standard Bots is migrating off a PEO onto Workday, with a January 1 go-live, and we're hiring a Payroll Specialist to own payroll end-to-end from day one of that transition
• This is a hands-on role with real scope
• You'll run every payroll cycle, own the accuracy of what lands in employees' bank accounts, and be the person the rest of the company comes to with payroll questions
• You'll also help finish standing up Workday Payroll -- testing, parallel runs, configuration cleanup -- and then run the system you helped build
• If you like the combination of building something new and running it well, this is that job
• You'll report directly to the Senior Finance Manager and work closely with People Ops
• Payroll Operations:
• Own and execute full-cycle multi-state payroll in Workday for salaried and hourly employees, including off-cycle runs, terminations, retro pay, and bonus and commission payments
• Maintain payroll data integrity in Workday -- earnings and deduction codes, pay groups, work locations, tax elections, garnishments, and direct deposit
• Track hourly time and attendance, overtime, shift differentials, and PTO accruals in coordination with Manufacturing Operations
• Serve as the first point of contact for employee payroll questions, resolving them accurately and discreetly
• Workday Implementation Support:
• Support the final phase of the Workday Payroll implementation: configuration validation, test and parallel payroll runs, data migration checks, and cutover from our current PEO
• Document payroll procedures and build the internal controls, checklists, and approval workflows a growing company needs
• Tax & Compliance:
• Register and maintain state and local payroll tax accounts as we hire into new jurisdictions; monitor filings, deposits, and agency notices, and resolve issues through to closure
• Support quarter- and year-end payroll processes: 941s, W-2s, state filings, and amendments
• Benefits, GL & Audit:
• Administer payroll-side benefit and 401(k) deductions, including contribution changes and funding files; partner with People Ops and the plan provider on reconciliations and census data
• Reconcile payroll to the general ledger each cycle; prepare payroll journal entries and accruals and support the monthly close
• Provide payroll data and reconciliations for the annual financial statement audit, 401(k) audit, workers' compensation audit, and R&D tax credit studies