Executive Assistant, Condé Nast
Global Chief Business Officer
$70-113k
Office located in World Trade Center, NY
Global media company
Be an early applicant
Global media company
1001+ employees
Be an early applicant
$70-113k
Office located in World Trade Center, NY
1001+ employees
Company mission
To inform in new and compelling ways, creating beautiful, visually arresting moments that offer new perspectives, and new forms of self-expression.
Role
Who you are
- The ideal candidate is someone who is highly detail oriented, can balance a high number of internal & external meeting requests and prioritize appropriately
- The role needs a self-motivated individual who will proactively anticipate, identify, and meet the needs of the executive
- The ideal candidate will have the ability to effectively and professionally communicate via phone, text, slack, and email to ensure that all duties are completed accurately and delivered with high quality, in a timely manner
- 5+ years of administrative experience
- College degree required
- Excellent organizational skills and a master multi-tasker
- Self-driven, motivated, and solutions-oriented with an ability to “think on your feet” and demonstrate personal accountability, initiative, and follow-through
- Intellectual curiosity and desire to learn the business to facilitate thoughtful team support
- Experience with managing international travel and calendars required
- Proficiency with Google suite products (Gmail, Docs, Sheets, etc.) and ability to quickly learn internal systems
- Candidate must demonstrate emotional intelligence, judgment, discretion, and confidentiality in all matters
- Strong writing and verbal communication skills
What the job involves
- Condé Nast is seeking an Executive Assistant to provide proactive, reliable support for one of its executives. The Executive Assistant will ensure efficient operation of the executive’s office
- Duties may be clerical, administrative and project-based, including: scheduling travel, arranging meetings, planning events, handling information requests, preparing reports and correspondence, and liaising with senior contacts, executive leadership team members, and external partners
- This role represents the executive’s office and requires a partner who can juggle the multiple demands on the executive’s time with ease and grace
- The Executive Assistant is responsible for confidential and time sensitive material, and as such, requires urgency, efficiency, sensitivity, diplomacy and discretion
- Proactive calendar management and prioritization: Providing real-time scheduling support by booking appointments and preventing conflicts
- Ensuring the executive has all relevant preparation and materials that will be reviewed and discussed in meetings
- Gathering inputs from appropriate stakeholders and preparing materials for the executive’s leadership meetings, 1:1 meetings, etc
- Organizing meetings, offsites, activities and team all hands — scheduling, contacting participants, securing location/meeting rooms/venue, catering and tech set-up, owning agendas, preparing documentation for distribution/presenting, capturing actionable next steps, circulating follow-up materials, etc
- Coordinating meeting logistics with internal & external guests — registration with building security if applicable, sharing details around arrival information, greeting and assisting visitors
- Making domestic and international travel arrangements, such as booking flights, cars, making hotel and restaurant reservations. Ensuring seamless travel experience for the executive, creating clear and purposeful itineraries/preparation materials
- Anticipating the needs of others in order to ensure their seamless and positive experience
- Working with a global team across different time zones
- Processing business expenses in a timely manner
- Handling office tasks, such as generating reports and presentations, setting up for meetings, and reordering supplies
Our take
Condé Nast is a global media powerhouse, shaping culture through its iconic brands across print, digital, video, and social. These include Vogue, GQ, The New Yorker, Vanity Fair, and Architectural Digest and they reach audiences in more than 32 markets worldwide - the company has expanded far beyond magazines too, into entertainment, experiences, and even education.
With the decline in printed media, Condé Nast has stayed ahead by redefining what it means to be a modern publishers. Today, far more people engage with its digital and social content than its print editions, adn the company has leaned into that shift by prioritising digital storytelling, building massive online communities, and moving several titles behind paywalls to replace shrinking print advertising revenue.
Now, as the company looks towards the future, it has doubled down on growth and innovation, And in 2022, it created a dedicated strategy and corporate development role to uncover new opportunities, while heavily investing in its entertainment division. The result: a legacy media brand that's actively reinventing itself for the next era.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
2% employee growth in 12 months
Company
Company benefits
- Domestic Partner Benefit Extensions
- Free Mental Health Services
- Assistance in Refinancing Student Loans
- Long-term Remote Work Pilot
- Extended Bereavement leave
- Extended Parental Leave
- Added Adoption Financial Support
Company HQ
World Trade Center, New York, NY
Leadership
Roger Lynch
(CEO)Previously served as President and CEO for Pandora, CEO for Sling TV, EVP of Advanced Technologies for DISH Network and EchoStar Corporation, and Chairman and CEO for Video Networks International LTD.
Sanjay Bhakta
(Chief Product & Technology Officer)Prior to joining Condé Nast in 2020, Sanya spent 4 years at Pearson as a VP Platform Engineer then SVP Platform & Product Engineer. He also spent 3 years at HBO as a VP of Media Software Engineering and 10 years at AT&T as a Senior Technical Director and General Manager of Lead Principal Architect.
Salary benchmarks
We don't have enough data yet to provide salary benchmarks for this role.
Submit your salary to help other candidates with crowdsourced salary estimates.
Share this job
View 18 more jobs at Condé Nast