Executive Assistant to the CEO, Litmus Automation

• The ideal candidate will be a master of multitasking, possess outstanding communication skills, exercise impeccable judgment, and thrive in a demanding tech environment
• Proven experience as an Executive Assistant supporting C-level executives, preferably within the technology sector
• Must be based in the San Francisco Bay Area. Strong preference for candidates able to work full-time from our office
• Demonstrable experience in program management or managing complex projects
• Solid understanding and practical experience with KPI reporting and OKR frameworks
• Extensive experience managing complex calendars, coordinating international/domestic travel, and handling expense reports
• Proven track record of successfully planning and executing meetings and events of various scales
• Exceptional organizational, time-management, and problem-solving skills with meticulous attention to detail
• Ability to multitask and prioritize effectively in a fast-paced, dynamic environment
• High level of professionalism, discretion, and confidentiality
• Outstanding written and verbal communication skills; ability to draft clear and professional correspondence
• Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and/or Microsoft Office Suite

Desirable

• We are looking for an experienced, proactive, and exceptionally organized Executive Assistant to provide comprehensive, high-level administrative support to our Chief Executive Officer (CEO) and the broader C-suite/Leadership team
• You will be instrumental in optimizing the effectiveness of our leadership team and contributing to the overall operational efficiency of Litmus
• Executive Support: Provide direct, confidential administrative support to the CEO, including managing complex calendars, scheduling meetings, handling correspondence (proactive email management and drafting responses), expense reports, and preparing materials for meetings
• Leadership Team Coordination: Extend support to other C-level executives and the leadership team as needed, facilitating communication and coordination across departments
• Calendar & Travel Management: Expertly manage intricate calendars, anticipating needs and resolving conflicts. Coordinate complex domestic and international travel arrangements, including itineraries, logistics, and expense reporting
• Meeting & Event Planning: Plan, organize, and execute executive meetings, leadership offsites, board meetings, and potentially assist with logistics for larger company-wide events and activities. Handle everything from venue selection and catering to agenda preparation and follow-up actions
• Program Management: Apply program management principles to track executive priorities, manage small-scale projects, and ensure deadlines are met for key initiatives originating from the CEO & COO office
• Reporting & Frameworks: Assist in the preparation, tracking, and reporting of Key Performance Indicators (KPIs) and Objectives and Key Results (OKRs) relevant to the executive team and company goals
• Office Liaison: Serve as a point of contact for the executive office and assist with ensuring smooth operations within the executive area
• Company Activities: Contribute to the organization and execution of various company-wide activities and initiatives, fostering a positive company culture