Administrative Business Partner, Pinterest
Hourly
$38.94/hr - $68.27/hr. Eligible for equity
More information about location
Visual bookmarking tool for saving & discovering creative ideas
Job no longer available
Visual bookmarking tool for saving & discovering creative ideas
1001+ employees
Job no longer available
$38.94/hr - $68.27/hr. Eligible for equity
More information about location
1001+ employees
Company mission
To bring everyone the inspiration to create a life they love.
Role
Who you are
- 4+ years of administrative experience, including 2+ years supporting VP and Director level executives
- Outstanding organizational skills, acute attention to detail, ability to handle multiple tasks in a fast-paced and time-sensitive environment
- Proactive and self-directed, capable of taking ownership of tasks, even in ambiguous situations with minimal supervision
- Proficient in tools such as Google Suite, Slack, Workday, Expensify, Navan, and MS Office Suite
- A team player with the capability to see tasks through from start to finish while collaborating with all potential stakeholders
- Solid track record of handling confidential information with the utmost integrity
What the job involves
- We're seeking an Administrative Business Partner to provide support to our VP of Investor Relations & Treasury, VP of Corporate Development and VP of Workplace
- In this role, you'll play a crucial part in keeping the team organized, motivated, and operating efficiently
- Your responsibilities will include managing complex, global schedules, nurturing internal and external relationships, and excelling as a detail-oriented communicator
- You should have a proactive approach and be capable of independently overseeing diverse tasks and demands, all while handling confidential and sensitive matters with the utmost discretion
- Be a thought partner to the leaders by offering insights into their teams and actively seeking solutions to challenges
- Manage complex calendaring with minimal direction; prioritize and make calendaring decisions based on business need using independent judgment
- Support executives with managing team meetings, agendas, draft presentation decks, action items and accountability, and meeting notes
- Log notes from investor meetings in CRM tool each quarter to ensure proper documentation of investor communications and ability to prioritize future investor meeting requests
- Coordinate executive/senior leader travel coordination, including investor roadshows and conferences, hotel accommodations and transportation; coordinate travel for the executive/senior leadership’s team and process VISAs and assist with Passport renewals, when needed
- Book complex travel arrangements and complete expense reports
- Coordinate onboarding plan for executive's new hires and schedule training and meet & greets
- Participate in staff meetings, monitor tasks progress, stay engaged in Slack channels, and act as the primary liaison between the leaders and their teams
- Improving team meeting scheduling, including staff meetings, all-teams gatherings, cross-functional meetings with other leaders in the company, and high-priority meetings while actively monitoring the daily calendar to identify and resolve conflicts
- Create, process and reconcile purchase orders and expense reports for the executives/senior leader and work with accounting to address any discrepancies. Own relationships with vendors to manage renewals and invoices
- Work closely with Global Events Manager and external vendors to facilitate seamless virtual events (e.g.: all hands, webinars, earnings calls, conferences, etc.)
- Take charge of the leader's employee morale, recognition and travel budgets and coordinate events
- Ensure all org communications channels are up to date
- Work collaboratively with other administrative business partners to ensure business needs are being met in the most efficient way possible
- Provide backup support coverage for executives when neededServe as positive representation of Pinterest on behalf of executive, both internally and externallyEngage regularly with high-profile external stakeholders, ensuring all interactions are conducted with the utmost professionalism and reflect our company's values and standards
- Ability to attend and support on/off site meetings, team morale, all hands, etc. events
Our take
Inspiration and ideas can pop into your head at any time, and with the growth of social media and networking, sharing these interests and gaining exposure has never been easier. Pinterest exists to display these moments visually, as a kind of digital pinboard allowing users to save and share digital images which have inspired them.
Pinterest's emphasis on visual discovery has differentiated it from competitors and created a more positive and fulfilling experience for its users. Pinterest in many ways provides a respite from the ceaseless negativity that plagues social media such as Facebook and Twitter, and this is perhaps responsible for its userbase expanding to 450 million users in 2022, driven by uptake mostly outside of North America.
Pinterest has not been immune to woes affecting the global tech sector and made about 5% of its workforce redundant at the end of 2022 and the start of 2023. Having restructured to face a challenging climate, it is well-positioned to resume its growth, which has increased consistently year on year. Its immediate goals are to continue to grow its user base and expand the uptake of its short video product, which it aims to monetize.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
Company
Company HQ
SoMa, San Francisco, CA
Articles
Leadership
Ben Silbermann
(CEO)Worked as a Product Specialist at Google for 2 years before leaving to work on his own apps, which led to founding Pinterest
People progressing
Joined as Marketing Lead, promoted to Head of Growth Ops for English-speaking markets after 3 years. They've have since been promoted to Global Head of Editorial, a position they started in 2022.
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