Executive Assistant, Blackbird Labs

• The ideal candidate is a proactive and highly organized individual who excels at managing shifting priorities and maintaining discretion with confidential information.
• They are resilient, intrinsically motivated, and demonstrate a self-starter attitude, capable of thriving in the fast-paced demands of a startup environment.
• They excel at anticipating needs, connecting dots across the organization, and serving as a trusted partner to leadership.
• With a creative mindset and innovative problem-solving skills, they approach challenges with resourcefulness and adaptability, driving efficiency and effectiveness in all tasks
• 2-5 years of experience supporting senior executives in a dynamic, high-growth environment
• Exceptional organizational skills, attention to detail, and the ability to anticipate needs
• Excellent communication skills and the ability to engage professionally with all levels of staff and external contacts
• Demonstrated ability to manage sensitive information with discretion and professionalism
• Strong proficiency in Google Workspace (Docs, Sheets, Calendar) and experience with Slack, and other productivity tools

Desirable

• Blackbird is looking for an Executive Assistant to provide high-level administrative and strategic support to our Founder / CEO.
• This role is critical in enabling our CEO to focus on strategic priorities by managing complex scheduling, coordinating key stakeholder relationships, preparing for high-stakes meetings, and driving cross-functional initiatives forward
• Manage CEO's calendar, appointments, and complex domestic/international travel arrangements with impeccable attention to detail, including multi-stop itineraries, logistics, budgets, and on-the-ground adjustments
• Own end-to-end meeting preparation including research, briefing documents, agendas, talking points, and post-meeting follow-up to drive efficiency and accountability
• Serve as the secondary contact for office management tasks, including vendor management, office supplies, and workspace organization
• Handle communications and manage investor engagements on behalf of the CEO
• Serve as team liaison, triaging requests for CEO time and managing stakeholder expectations across the organization
• Coordinate strategic, CEO-driven initiatives that span multiple departments, ensuring alignment and forward momentum
• Provide board relations support, including preparing materials, managing board calendar, and coordinating with board members
• Manage confidential information with discretion, handling high-level company strategy, personnel matters, and investor conversations