Executive Assistant to the CEO, Sovrn

• Prior experience supporting a chief executive at a high-tech company
• Strong organizational skills, with the ability to handle and prioritize multiple tasks while paying close attention to detail
• Clear, concise, and engaging written and verbal communication
• Demonstrates the ability to prioritize inbound requests by evaluating their potential business impact, ensuring that urgent and high-impact tasks are handled promptly while maintaining overall efficiency and organization
• Ability to maintain a high level of confidentiality and handle highly sensitive data and information
• Proficiency in using GSuite products (Google Calendar, Gmail, Google Drive, Docs, Sheets, Slides, Hangouts), Slack, EOS, and Microsoft Office (PowerPoint, Excel, and Word)
• Strong problem-solving skills with a creative approach
• Dangerously curious and not afraid to ask questions
• A willingness to learn, which is the single most important trait for success
• Growth Mindset: As a growing company, we need individuals who take initiative, are comfortable with rapid learning, and can quickly adapt and learn from their mistakes

Desirable

• Our Executive Assistant plays a crucial role in providing a wide range of administrative and operational support to the CEO. This isn’t a typical 9-to-5 job; you’ll need to be flexible and available to meet the evolving needs of the business
• You’ll have the opportunity to gain insights into all aspects of a rapidly growing mid-sized company, working closely with the CEO and the Leadership team
• Provide high-quality, dedicated support to the CEO
• Efficiently manage the CEO’s calendar, prioritizing inbound requests and coordinating meetings with both internal team members and external partners
• Proactively anticipate and resolve schedule conflicts, ensuring the CEO is well-prepared with necessary materials, reminders, and context for each meeting
• Create and manage correspondences, reports, presentations, spreadsheets, and databases, as well as any other ad-hoc projects that arise
• Handle all travel arrangements, both domestic and international, including booking flights, hotels, transportation, and dining
• Organize, track, and manage financial matters, such as invoices, receipts, and expenses
• Manage conference registrations, logistics, and material preparation
• Coordinate Board meetings, Leadership off-sites, and all-hands meetings
• Assist in managing conference room bookings
• Provide administrative support to the Leadership team as needed
• Welcome guests, guide them to their meetings, and occasionally handle lunch orders and pickups
• Plan and execute company events, including the Holiday Party, Summer Party, Gather and Give, and other company-wide gatherings
• Manage relationships and contracts with vendors, service providers, catering companies, and property managers
• Manages office hospitality needs, including ordering meals, stocking snacks, and preparing spaces for meetings or team gatherings
• Coordinates logistics for in-office gatherings and executive lunches
• Ensures office spaces are tidy, stocked, and guest-ready