Executive Assistant, AllTrails
Contractor
$40-65/hr
More information about location
Trail maps & guides
Be an early applicant
Trail maps & guides
201-500 employees
Be an early applicant
$40-65/hr
More information about location
201-500 employees
Company mission
To help the world find its way outside.
Role
Who you are
- 5+ years of experience as Executive Assistant, ideally supporting VP or C-Suite
- Contractors must install the Vanta Agent to verify basic security settings and use macOS 11+ or Windows 10/11 Pro (64-bit)
What the job involves
- AllTrails is looking for an Executive Assistant to support the CEO and Executive Team at AllTrails. This role will help manage the C-level team, including calendar management, BoD POC, planning and scheduling events/travel for Execs
- This is a remote, contract position with an expectation of 15-20 hours per week for 4-6 months
- Manage calendars for 3 executives: Own day-to-day scheduling, prioritization, and coordination for the CEO and two additional executives, ensuring time is protected for high-impact work
- Handle expense reporting: Track, organize and submit expense reports on behalf of executives
- Coordinate executive travel: work directly with CEO to book flights, ground transportation and accommodations, anticipating needs and managing changes as they arise
- Serve as POC for AllTrails Board Meetings: Be the primary point of contact for internal AllTrails Board of Directors meetings, managing logistics, materials coordination, and communication with attendees
- Serve as POC for External Board Meetings (CEO): Coordinate external board meeting logistics for the CEO, including scheduling, prep materials and follow-up
- Schedule cross-functional meetings: Partner with teams across People, Finance, Marketing, and Engineering to facilitate executive meetings and ensure the right stakeholders are aligned and prepared
- Plan Q1 extended leadership offsite: Collaborate with executives and the PM team to plan and execute a multi-day offsite for the extended leadership team
- Duration: November 23, 2026 to April 30, 2026 (5 months)
Application process
- Due to high candidate volume and to ensure our hiring team has sufficient time to give every application the attention it deserves, we have set a closing date of October 27th for this position
Our take
AllTrails provides an 'outdoor platform' which uses crowdsourcing to recommend routes for hiking, biking, and running across over 100 countries. The trail maps provided are detailed and tagged to specify essential information such as experience level, length, and accessibility standards. And impressively, over 9M individual contributors have reviewed or added trails to date.
The AllTrails platform offers free access to its online navigation features, with the option to upgrade to the paid version in order to download maps for offline use, which allows it to cater for both casual users and outdoor enthusiasts. Whilst other crowdsourced outdoor platforms do exist, like Komoot and Cairn, they have not seen the same rapid uptick in users that AllTrails has - showing that the app is doing something right.
AllTrails has received significant funding in the past, which has fuelled global expansion and hiring efforts, broadening the platform's reach. In 2023, the company partnered with Sleep Inn, a hotel brand known for its proximity to top outdoor destinations. This collaboration allows people to scan a QR code in the lobby to access AllTrails' nearby routes, exposing the app to guests at Sleep Inn's 550 locations.
Steph
Company Specialist at Welcome to the Jungle
Insights
80% employee growth in 12 months
Company
Funding (last 2 of 5 rounds)
Nov 2021
$150m
GROWTH EQUITY VC
Apr 2013
$0.3m
EARLY VC
Total funding: $152.9m
Company benefits
- Competitive pay + equity: We offer both to every full time employee, so you have a real stake in our success.
- Unlimited time off + monthly trail day: We offer unlimited PTO in addition to company holidays. And we provide dedicated time once a month to test and improve our product through company-wide no-meeting days.
- Free medical coverage: You read that right. We don’t just offer excellent medical, dental, and vision insurance. We also pay 100% medical premiums for you and your family.
- Paid parental leave: We offer fully paid leave to birthing and non-birthing parents.
- Remote-first culture: Our team is distributed by design, not necessity. We provide a home workspace stipend, get-together budgets, and lots of ways to connect virtually for work and fun.
- 401(k) + match: The future is bright — and we’re here to help you build that nest egg. We’ll match your contributions dollar-for-dollar up to 4%.
- Internet and education stipends: We believe in investing in our people. That’s why we give an annual learning & development budget, plus a monthly reimbursement for phone and wifi.
- 100% donation matching: Passionate about a cause? We’re with you. AllTrails will match your one-time or recurring donations to thousands of nonprofit organizations.
Company HQ
Chinatown, San Francisco, CA
Leadership
Liz Hamren
(CEO)Prior to joining AllTrails in 2025 as CEO, Liz was the CEO at Ring and the COO at Discord. They also spent nearly 5 years at Microsoft as a Corporate VP of Devices then Xbox Product & Engineering.
Carly Smith
(CBO)Carly joined AllTrails in 2021 as CMO, moving into the role of CBO in 2026. Previously, they spent 5 years at Minted as a Senior Director and VP of Marketing. Before that, they spent 6 years at Levi Strauss & Co. in various Manager/Director roles.
Mike Doyle
(CFO)Prior to joining AllTrails in 2024, Mike spent 12 years at Despegar as the CFO and as a Board Director/Audit Committee Member. They also spent 5 years at Nextdoor as the CFO and nearly 9 years at eLong in various roles, including CFO.
Julia Riessen
(Chief People Officer)Julia joined AllTrails in 2025 as the Head of People, moving into the role of Chief People Officer in 2026. Previously, they spent nearly 10 years at Lyft in various roles, including Senior Director of People Systems & Operations.
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