Recruiting Coordinator, Vendelux

• 1–3+ years of experience in recruiting coordination, sourcing, or a related role (experience level flexible)
• Strong organizational skills and comfort managing multiple roles and stakeholders at once
• Clear, professional written and verbal communication skills
• Experience sourcing candidates via LinkedIn or similar platforms
• Familiarity with Ashby, Linkedin and Juicebox
• A candidate-first mindset with high attention to detail
• Ability to operate in a fast-paced, evolving environment
• Not all candidates will check all of the requirements listed above and that’s ok! We are open to great people from non-traditional backgrounds

Desirable

• We’re looking for a detail-oriented, proactive (contract) Recruiting Coordinator to support and accelerate our hiring efforts across the company
• This role sits at the intersection of candidate experience, recruiting operations, and early-stage sourcing, making it ideal for someone who enjoys both people-facing work and behind-the-scenes execution
• You’ll partner closely with recruiters and hiring managers to ensure a smooth, efficient hiring process while also helping build strong candidate pipelines for current and future roles
• This role will have a 4-5 day onsite requirement
• Own interview scheduling across multiple teams and time zones, ensuring a seamless experience for candidates and interviewers
• Serve as the primary point of contact for candidates throughout the interview process
• Manage job postings, candidate statuses, and interview feedback in the ATS
• Prepare interviewers with schedules, materials, and guidance
• Support offer logistics, including reference checks and coordination with HR or People Ops
• Continuously improve recruiting processes, templates, and candidate communications
• Source candidates for open roles using LinkedIn, job boards, referrals, and other creative channels
• Conduct initial outreach and screening conversations as needed
• Build and maintain talent pipelines for recurring or high-priority roles
• Partner with recruiters to refine sourcing strategies and candidate profiles
• Track and report on sourcing activity and pipeline health
• Support recruiting initiatives such as employer branding, referral programs, and recruiting events
• Help analyze recruiting metrics (time to hire, pipeline conversion, candidate experience)
• Identify opportunities to improve efficiency, tools, and candidate experience
• Assist with ad hoc recruiting projects as the team scales