Executive Assistant, Okta
Public Sector and Strategic Sales
$93-139k
+ Bonus
Management platform securing resources from cloud to ground
Be an early applicant
Management platform securing resources from cloud to ground
1001+ employees
Be an early applicant
$93-139k
+ Bonus
1001+ employees
Company mission
To improve the connections between people and tools to make companies more productive and secure.
Role
Who you are
- A minimum of 2-4 years work experience in the capacity of an Administrative Assistant supporting multiple remote executives while reporting to a VP level executive
- Expectation of complete confidentiality on all business matters
- Ability to actively manage projects in a fast-moving, high pressure environment
- Flexibility working independently or partnering with a variety of teams
- This is not a 9-to-5 position due to the rapid nature of the business; Flexibility to support during out of office hours is required
- Flexibility to travel as needed (up to 20%)
- Proven ability to interact in a professional manner with Executives, Customers, Prospects, Board Members, Investors and Internal Team
- Ability to be flexible in response to changing priorities and needs
- Experience with web-based scheduling and collaboration tools
- Extensive experience with arrangement of complex schedules and logistics, at times, across multiple time zones
- Ability to work on multiple projects, lead priorities and accurately set expectations
- Extraordinary time management skills and attention to detail
- Strong communication, planning, organizational and analytical skills
- Ability to quickly learn new tools and technologies; Interest and experience in using technology and the Internet to improve work efficiency
- Ability to effectively communicate and collaborate with a diverse range of people and job functions
- Excellent verbal and written communication skills
- Ability to remain energetic and positive in a fast-paced and demanding environment
- Entrepreneurial spirit and desire for constant improvement
- Excellent common sense and ability to make appropriate judgment calls autonomously
- Dedicated with the ability to anticipate next steps
- Works well with a variety of personalities; embraces teamwork
- Proficient working with Microsoft Office Suite, Google workspace
- STRENGTHS YOU WILL NEED:
- Adaptable – has demonstrated flexibility in the face of change
- Organized - has good time, space and task management skills
- Proactive - has the ability to foresee problems and prevent them by taking action
What the job involves
- At Okta, our Executive Assistants provide a wide array of administrative, logistical, and project-related support to their Executives
- We are looking for an Executive Assistant to be a true business partner to two to four VP's within our Public Sector Sales org
- As a true business partner, you will be a huge part of the organization's success. This role has a high amount of visibility and works cross-functionally across the company
- Calendar management - the ability to prioritize and deconflict multiple requests and shift priorities daily, coordinate all meetings including but not limited to team meetings, offsite meetings including customer, partner, investor, media and analyst meetings across global time zones
- Manage the daily schedule of the Executive; coordinate domestic and international travel, process expense reports and assist with management of budget needs
- Own and help manage the rhythm of the business in close partnership with the Executives and teams, including agenda management, notes, logistics, and follow-ups
- Schedule and coordinate logistics for meetings, conferences and special events (onsite & offsite)
- Acts as a liaison for assigned executives relaying and exchanging information with others including: Senior leaders, customers and clients, and other organizations or constituents
- Anticipate the Executive’s needs and proactively assemble the appropriate people and resources to solve problems
- Field incoming requests; exercise strong judgment and discretion with highly confidential information
- Lead, drive and execute on various team events, socials, offsite meetings, etc
- Presentation support: create basic slides, agendas, and presentations from outlines provided
- Work cross-functionally to ensure communication is efficient and clear between teams
- Organize, prioritize and coordinate multiple work activities with demonstrated ability to meet deadlines
- Providing backup support for other AAs/EAs in the department
Our take
Okta started off as an identity company where organisations, large and small, could tap into the company to have a single sign-on interface to access all cloud applications now centralised. Okta has since expanded to provide identity management at the device as well as the server level.
The new approach towards network security is increasingly based on identification and authentication, and Okta is on track to become the go-to vendor in the space. They aim to do so by developing products that enable people to access applications and other tools more smoothly and securely than ever before.
Okta has taken strides towards expansion through significant employee growth and shuffling executive leadership. The company has also made lateral moves such as tackling governance concerns, opening up new paths for revenue.
Freddie
Company Specialist at Welcome to the Jungle
Insights
Few candidates hear
back within 2 weeks
19% employee growth in 12 months
Company
Funding (last 2 of 7 rounds)
Sep 2015
$75m
SERIES F
Jun 2014
$75m
SERIES E
Total funding: $229.3m
Company benefits
- Work from home opportunities
- Health + Wellness
- Financial Benefits
- Pay + Incentives
- Time Off
- Everyday Living
- Resources
Company values
- Love our customers
- Never stop innovating
- Act with integrity
- Be transparent
- Empower our people
Company HQ
The East Cut, San Francisco, CA
Articles
Leadership
Todd McKinnon
(CEO)VP of Development at Salesforce.com and has nearly a decade of experience in various engineering and leadership roles at PeopleSoft.
Frederic Kerrest
(Vice Chairman)Worked in Sales and Business Development at Salesforce.com, and previously co-founded high-tech consulting firm Meridian Global Solutions.
People progressing
Joined as Senior Manager, Recruiting EMEA and promoted to Director, Recruiting EMEA after 3 years. Promoted again to Senior Director, Recruiting EMEA after another 3 years.
Salary benchmarks
We don't have enough data yet to provide salary benchmarks for this role.
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Diversity, Equity & Inclusion at Okta
- Workforce: We believe in recruiting diverse talent to create balanced teams
- Workplace: We support and empower employees to be authentic and grow through open conversations and education
- Marketplace: We go to market and sell to diverse audiences
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