People & Office Manager, Fyxer.AI
£40-50k
+ Equity
4 days a week in office (Holborn, London )
AI executive assistant
Posted today
AI executive assistant
21-100 employees
Posted today
£40-50k
+ Equity
4 days a week in office (Holborn, London )
21-100 employees
Company mission
To offer executives a holistic service rather than a single employee and EA’s flexible and remote working.
Role
Who you are
- Have 3+ years experience in HR, People Ops, or Office Management at a startup or scale-up
- Are highly organised, detail-obsessed, and thrive when making things run smoothly behind the scenes
- Have a strong working knowledge of UK employment law and HR practices (EOR, right-to-work, onboarding etc)
- Have managed or worked with UK-based HR tooling (e.g. HiBob, Personio, Deel, Pento, etc.)
- Love creating culture—whether it's organising socials, team offsites, or making the office feel like home
- Are confident owning relationships with vendors, landlords, and building management
- Know how to get stuck in, stay proactive, and bring calm to chaos
What the job involves
- We’re hiring our first People & Office Manager to lay the operational foundation for the next stage of our growth
- You’ll own the nuts and bolts of how our people and office run from contracts and onboarding, to socials and snacks, to ensuring we’re compliant and set up to scale
- You’ll work directly with the founders and CPO, acting as the cultural and operational heartbeat of our London HQ
- Reports to: Andrew, CPO
- Managing all HR admin and compliance (contracts, onboarding, references, offboarding)
- Handling employment documents and personnel records in line with UK regulations (e.g. GDPR, right-to-work, etc.)
- Running HR tooling (e.g. contracts via Deel, onboarding workflows, payroll prep, benefits schemes)
- Managing EOR (Employer of Record) processes for remote or international hires
- Supporting founder-level decisions around policies, employee experience, and people operation
- Running day-to-day office operations in Holborn (inventory, supplies, access, security, mail, snacks, swag)
- Acting as liaison with building management and contractors (cleaning, maintenance, safety compliance)
- Managing relationships with external vendors (caterers, team-building providers, etc.)
- Supporting budget planning for office and people ops
- Handling small-scale IT and tooling logistics (laptops, accounts, onboarding/offboarding flows)
- Leading internal communications and keeping the vibe high
- Planning and running in-office events, offsites, and monthly socials
- Being a culture champion: helping us make Fyxer a place people genuinely love working at
- We’re scaling from 25 to 50+ people in the next 6 months. We need a safe pair of hands to build the structure, systems, and space that our team can thrive in. You’ll be the person who makes sure the ship runs smoothly while also making it a fun one to be on
- You won’t just be supporting the team. You’ll be a core part of building it
Application process
- Submit your CV (no cover letter needed)
- 20-min intro call
- Walkthrough of your HR/Ops experience and toolset (30 mins)
- Scenario task (e.g. onboarding plan + office ops calendar)
- Meet the founders + team (in person)
Salary benchmarks
Our take
Fyxer AI delivers AI executive assistants that can organize inboxes, draft emails in the tone-of-voice of each user, and write "better-than-human" meeting notes. Plugging directly into Gmail, Outlook, Slack, Teams, Google Meet and Zoom, its service is simple to use without the need to grasp additional software.
As more and more professionals turn to AI to save them time in their everyday tasks, Fyxer AI's secure and streamlined service is sure to gain more attention. Things certainly look to be going well, as in 2024 the company raised $500K in just three weeks from existing customers and their networks - a sure-fire sign of the value users see in its offering.
Steph
Company Specialist at Welcome to the Jungle
Company
Funding (2 rounds)
Mar 2025
$10m
SERIES A
Aug 2024
$0.5m
EARLY VC
Total funding: $10.5m
Company HQ
Alamo Square, San Francisco, CA
Leadership
Archie Hollingsworth
(Co-Founder & CRO)Founding Member of Pavilion. Co-founded FYXER, an Executive Assistant Agency, in 2016, and is now using that knowledge at Fyxer AI.
Matthew Ffrench
(Co-Founder & CTO)Previoulsy co-founded and was CTO at Mercado. Was also Product Manager at Zopa.
Richard Hollingsworth
(Co-Founder & CEO)Founding Member of AI Circle. Co-founded FYXER with Archie, and was a Quant Trader at Bull Moose Derivatives.
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