Executive Assistant/Senior Executive Assistant, Salesforce

• MUST be located in one of the listed locations AND be willing to go into an office on a hybrid basis (3x /week)
• Minimum of 5+ years of applicable administrative experience, ideally from a global software organization
• Skillful execution of administrative activities, with high attention to detail, organization and process
• Experience with the setting up and management of virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts and conference calls
• Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others
• Strong relationship management skills, ability to build a personal network throughout the company
• Project Coordination experience needed at an intermediate complexity
• Strong verbal and written communication. Ability to communicate clearly and effectively with senior leaders and external partners
• Experience partnering with senior management in a fast paced, innovative environment
• Experience working with/in large administrative teams
• Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet). Experience using Quip, Slack, Salesforce and Tableau and are a plus
• Must be in one of the listed locations and open to being hybrid in office 3 days per week

Desirable

• We are looking for Executive Assistants to contribute to the growth of our company. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service, and excellence.
• Every Executive Assistant will have to use unique skills based on their executive’s job functions, personality, and communication style. Salesforce has a positive, diverse, and supportive culture, and we are eager to add another strong contributor to our growing Executive Assistant team
• Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way
• Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings, meetings with team members and customers, etc
• Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dreamforce
• Book appropriate domestic and international travel within Salesforce’s travel policy, taking into account travel Visas, costs and proper documentation
• Effectively work with employees from other groups within Salesforce and Senior Executives inside and outside the company, and recognizes key players within all organizations
• Assist with food orders, luncheon planning, and planning of other business related meetings as requested
• Other administrative and project duties as requested