Senior Executive Administrative Assistant, Datasite
To Chief Marketing Officer
$82.9-142k
Minimal travel required
3-4 days a week in office
Virtual data rooms for M&A dealmaking
Be an early applicant
Virtual data rooms for M&A dealmaking
1001+ employees
Be an early applicant
$82.9-142k
Minimal travel required
3-4 days a week in office
1001+ employees
Company mission
To empower the dealmaking community to work smarter and faster.
Role
Who you are
- The ideal candidate has a pleasant demeanor, strong respect for confidentiality, a collaborative spirit, and a customer-service oriented attitude
- Essential skills include excellent project management competencies, strong verbal communications and proofreading skills, database and technology savvy, a love of multitasking, and the ability to maintain calm under pressure
- Outstanding administrative and project management skills with high attention to accuracy, detail, and organization
- Ability to develop timelines and execute on time
- Sound judgment and discretion in handling confidential matters
- Calm and effective under pressure, with strong problem-solving and analytical abilities
- Exceptional verbal and written communication skills
- Diplomatic and tactful in working with diverse constituencies
- Collaborative mindset with the ability to work independently and make decisions
- Adaptability in a fast-paced, evolving environment
- Proficiency in Microsoft Office 365 (Word, Excel, Teams, PowerPoint, Outlook); Experience in Tools like Workday, Concur, Board portals, Docusign, is a plus
- Minimum 5 years of executive assistant experience supporting a CMO or senior marketing executive
- Experience managing activities on behalf of a C-level leader preferred
- Bachelor’s degree or equivalent education and professional experience
- Minimal travel required
What the job involves
- The Sr. Executive Assistant (EA) directly reports to the CMO and works closely with the broader Marketing Leadership Team (MLT)
- This role goes beyond traditional administrative duties, offering the opportunity to help coordinate key strategic marketing initiatives and support high value projects
- Provide high-level administrative support to the CMO, including calendar management, travel coordination, expense reporting, and project coordination
- Ensure the CMO is prepared for all appointments and deadlines with necessary materials and context
- Draft and distribute correspondence, reports, presentations, and other documents—often of a highly sensitive and confidential nature
- Maintain a conflict-free calendar and ensure adequate travel time between meetings
- Serve as a trusted liaison for internal and external stakeholders, including direct communication on behalf of the CMO with Board members and senior leaders
- Demonstrate initiative by identifying and resolving issues before they escalate to the CMO
- Support NYC office facilities needs and maintain Marketing org charts
- Provide travel & expense support
- Collaborate with other C-suite executive assistants to coordinate on various projects and initiatives
- Ensure executives meet commitments and deadlines by tracking deliverables and following up on action items
- Support and coordinate Marketing-led initiatives and projects as direct by the CMO:
- Manage project tracking and timelines
- Provide executive summaries / updates on initiatives (PPT, Excel reporting etc.)
- Keep CMO apprised on project status and team milestones
- Help plan team-building events and department culture activities
- Support onboarding, mentorship, and employee development initiatives
- Liaise with other departments and committees to accomplish special projects for the CMO
Our take
As M&A deals continue to increase in both size and frequency, key stakeholders have been actively seeking tools to streamline their work. Datasite emerges as a solution. Having transitioned from its original focus on communications, the company now offers a suite of SaaS products tailored for M&A professionals, serving approximately 75% of the leading legal firms in the field.
Benefiting from its extensive experience in the industry, Datasite has successfully transformed into a more contemporary business entity. And it has also introduced highly acclaimed AI-powered technology to assist in deal preparation, asset marketing, and facilitating buy-side acquisitions.
With significant global expansion and strategic acquisitions, Datasite remains committed to enhancing its platform capabilities. Notably, in March 2023, it unveiled Datasite Cloud, specifically designed to streamline every aspect of the dealmaking process within a unified platform.
Freddie
Company Specialist at Welcome to the Jungle
Insights
-7% employee growth in 12 months
Company
Company benefits
- Culture and benefits built around work-life balance
- Extensive resources to support physical and mental health
- Employee assistance program
- Generous retirement plans
- Incentives for referring new colleagues
- Learning, training and mentoring programs
- Cross-functional projects
- Stretch assignments to help you progress
- Receive feedback and earn bonuses from peers & managers
- Employee bonding activities
- ESG and charitable team initiatives
Company HQ
Downtown West, Minneapolis, MN
Leadership
Rusty Wiley
(CEO & President)Before joining Datasite, Rusty held various executive roles at IBM Corporation, most recently, as General Manager, Banking & Financial Markets. Upon joining Datasite in 2014, Rusty led the successful transformation from a communications and print-related business into a global M&A SaaS technology company.
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