Junior Executive Assistant, Alation
3-4 Month Contract
The hourly rate will vary based on experience between $50-$60/hr
5 days a week in office (Redwood City, CA)
Enterprise data intelligence solutions
Open for applications
Enterprise data intelligence solutions
501-1000 employees
Open for applications
The hourly rate will vary based on experience between $50-$60/hr
5 days a week in office (Redwood City, CA)
501-1000 employees
Company mission
To help businesses and institutions to get better value from their data, improving outreach and profit by combining human potential with modern data intelligence.
Role
Who you are
- This position requires a mature, highly experienced, tech-savvy, confidential, gracious and caring, focused, and accountable executive administrator who brings a strong work ethic and is comfortable working quickly with meticulous attention to detail and follow-through
- Previous success in understanding and managing the priorities and time of a super-busy executive is key to this role
- Bachelor’s degree and/or 2+ years of experience as an executive assistant supporting multiple senior business executives
- Highly motivated by being of service and continually striving to exceed expectations
- Flexible, adaptable, and responsive to the executive's work style, preferences, and priorities
- Startup DNA is a must, as well as experience working in a high-growth company
- Excellent communication skills, both verbally and in writing
- A multi-threader – someone who can keep up with a fast pace and coordinate multiple projects simultaneously
- Strong Project Management skills with a high level of initiative, judgment, and discretion
- Acute attention to detail, follow-through, confidentiality, and deadlines; precise execution
- Works efficiently while also being able to anticipate needs and be proactive and highly dependable
- A quick study, highly organized, resourceful, and creative problem solver who must be able to anticipate issues, exercise sound judgment, and identify resolutions in a timely manner
- Develop strong relationships and work collaboratively at all levels inside and outside the organization
- Proficiency with Slack, MS Office Suite, and G Suite, including mail, docs, sheets, slides, and drive
What the job involves
- This 3-4 month contract role requires the individual to be in the office five days a week
- Alation is seeking a Junior Executive Assistant to support our executive assistants, and executives, and help with additional administrative responsibilities around our Redwood City office
- The scope of this role will include a full range of administrative, business, and operational support to leverage and maximize executives’ productivity
- The Junior Executive Assistant is primarily responsible for organizing, prioritizing, and overall managing the day-to-day needs of our Executive Assistants and Executives managing meetings and travel schedules; planning and coordinating all logistical aspects of the daily schedule; and serving as a key administrative liaison between the executive team, internal teams, external customers, and outside professionals
- General administrative responsibilities around our Redwood City office
- Assist in managing various executive calendars, and plan & schedule internal and external meetings accordingly
- Ability to juggle through complex schedules and take on last-minute requests; ensure executives’ time is strategically prioritized
- Maintain executives’ workflow and keep track of schedules, deadlines, and logistics
- Attend leadership staff meetings, prepare meeting agendas and materials/presentations, take notes, and track action items
- Assist in tracking and managing various projects, ensuring deadlines are met and stakeholders are informed of progress
- Correspond/coordinate with high-profile contacts and company executives
- Arrange domestic and international travel with the ability to execute last-minute changes, including developing itineraries and agendas, booking transportation, arranging lodging, solving travel issues, and coordinating onsite and offsite accommodations
- Prepare and edit correspondence, reports, and presentations; coordinate all logistics, details, and documents needed for meetings and events
- Manage multiple tasks and deadlines
- Has a “can-do” attitude and can think outside the box when problems arise
- Communicate effectively to internal and external stakeholders
- Maintain confidentiality at all times
- Collaborate with other executive assistants and provide backup when needed
- Prepare expense reports promptly
Our take
While companies continue to gather huge volumes of data on customer behavior, efforts in leveraging said data are often hindered by data access and interpretation, which ultimately leads to incomplete datasets.
Alation is a machine learning powered data catalog. It pulls together all a company’s key data from popular sources like Oracle, Spark and Tableau, and presents it on its platform. This means that users can search for multiple strands of data on just one API. Its services include data governance, digital transformation, and data discovery.
With both the data catalog and data analytics market growing rapidly at a 25% annual growth rate, Alation finds itself in a very strong position having shown triple digit growth for four years running. The platform is used for diverse purposes by Pfizer, FinnAir, Pepsico, Salesforce, American Express and BMW.
It’s this range of applicability, from weather-induced flight delay prediction to rare disease identification, that has led to investments resulting in a valuation of $1.7B. Though it's not the only company of its ilk on the market, with the likes of Informatica, Aginity and Alteryx all competing, Alation’s rapid year-on-year growth, solid investment from the likes of Japanese data communications leader NTT DOCOMO and an elite customer base bodes well for the company's future.
Freddie
Company Specialist at Welcome to the Jungle
Insights
4% employee growth in 12 months
Company
Funding (last 2 of 5 rounds)
Nov 2022
$123m
SERIES E
Jun 2021
$110m
SERIES D
Total funding: $315m
Company benefits
- Health and Wellness: health insurance; dental insurance; vision insurance; life insurance; short-term disability; long-term disability; wellness program; FSA account; HSA account; fitness subsidies
- Vacation and Time Off: paid vacation; paid holidays; personal/sick days; maternity leave; leave of absence
- Financial and Retirement: 401(k); company equity; performance bonus
- Professional Development: promote from within; lunch and learns
- Office Life: flexible work hours; remote work opportunities; commuter benefits program; casual dress; happy hours; snacks; some meals provided; company outings
Company values
- Move the ball - We take small steps in the present to make it to the future we’re seeking
- Build for the long term - We plan to fulfill a bold, ambitious mission over decades to come
- Listen like you're wrong - Data and insight are most valuable when they surprise us and prove us wrong
- Measure through customer impact - We measure ourselves by the impact we achieve, not the benefits we receive
Company HQ
Redwood Shores, Redwood City, CA
Articles
Leadership
Satyen Sangani
(CEO)Having studied at Columbia, they worked at Morgan Stanley, Texas Pacific Group, and Andale, before an MSc at Oxford. They then worked as a VP at Oracle for over 9 years prior to co-founding Alation in July 2012.
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