Accounts Payable Assistant, IONATE

• Purchase ledger role experience with a focus on invoices, expenses and payments, (using Purchase Orders)
• Prior knowledge of strong purchase ledger processes
• Experience in dealing with Import duties/import documentation
• A self-disciplined, strong team player
• Good organisational skills with the ability to prioritise workload and meet deadlines
• Excellent attention to detail and ability to work with numerate accuracy
• Good communication skills – both written and verbal
• Proficient in Excel/Word

Desirable

• Our London team are looking for an Accounts Payable Assistant to support our Finance department on a full-time basis
• Requiring solid purchase ledger experience, you will work directly alongside our Financial Controller for our London and Austrian team
• You will play a key role in ensuring the smooth running of the AP function
• The role will primarily focus on the delivery of the day-to-day AP function, including helping design and implement new processes as our business expands
• You, working within the Finance function, will be there to deliver essential support to the business to ensure processes are streamlined and efficient
• Take ownership of the AP process from end-to-end
• Be the key business contact for all AP related queries
• Administration and processing (including coding and approval) of purchase invoices using ExpenseIn and Xero (multi-currency)
• Administration and processing of company credit cards and reimbursable expenses
• Ensuring approval processes are adhered to and chasing up with approvers where necessary
• Set up weekly payment runs
• Control of the finance email mailbox
• Reconcile payments with supplier accounts
• Bank reconciliations
• Help the project manager with the preparation of Purchase Orders
• Management of the PO process. Liaising with contacts for PO approval (via ExpenseIn) and ensuring POs are raised for committed spend and matched to invoices
• Management of HMRC customs reporting requirements and payments in relation to import taxes on supplies
• Provide necessary reports and documentation to contribute to financial reporting
• Work closely with the FC to assist with other ad-hoc finance related tasks