Executive Assistant, Optro

• Minimum of 5 years experience supporting executive leadership in a fast-paced and dynamic environment
• Ability to support Central time zone business hours
• Extensive experience planning and executing offsites, with the ability to travel as often as needed to facilitate offsites across the org
• Ability to handle competing priorities in real-time with composure, always leading with kindness regardless of the pace
• Highly collaborative and organized with a strong attention to detail
• Demonstrated experience in meeting management and presentation-building
• Strong project management skills
• Strong understanding of best practices for distributed/remote work, and a talent for optimizing processes
• Excellent written and verbal communicator
• Proficiency with Google Suite (Gmail, Calendar, Drive, Docs, Sheets), Slack, and Zoom

Desirable

• As an Optro EA, you excel as a way maker by improving efficiencies, staying organized, and helping others
• In our fast-paced, ever-evolving environment, you remain cool under pressure, intuitively prioritizing, problem-solving creatively, and staying adaptable
• You build strong connections not just with executives and fellow EAs, but across all of Optro
• Acting as the glue and the grease, you anticipate needs, reduce friction, and drive momentum forward
• Optro EAs are force multipliers by creating leverage and clarity for executives while having fun doing it!
• Maximize executive time to ensure prioritization of key initiatives by managing multiple complex calendars and ensuring creation of and access to applicable pre-reads and agendas
• Develop a deep understanding of the business to intuitively make real-time adjustments and trade-offs, ensuring the right meetings happen at the right times with the right people
• Thoughtfully arrange domestic and international travel, minimizing business impact while prioritizing executive efficiency/ease
• Champion company culture by owning all aspects of team gatherings, both virtual and in-person, delivering exceptional experiences with a high-touch approach and an eye for meaningful details and delights
• Attend Staff meetings, taking notes and driving action items to completion according to the prescribed timelines
• Help prepare and drive completion of slide decks, initiatives, and special projects
• Proactively seek opportunities to add value, enhance efficiency, drive clarity, and elevate business operations
• Track and file expenses according to company policy
• Some on-call/after-hours work is required